recruiter looking at candidates while recruiting online

Candidate Advice

Found the Perfect Candidate Recruiting Online? Let Them Know!

May 13, 2022

Tima Rassool

Tima Rassool

Content Writer

While recruiting online, job seekers are eager to land the perfect job as quickly as possible. Similarly, companies that have a new position want to begin the onboarding process as soon as they find the right candidate. 

Often, timely communication and informing candidates of interview decisions – while recruiting online –  can help both parties move forward efficiently.

In this article, we will discuss the importance of notifying a selected candidate that they’ve been offered the position, along with a designated email template.

Why It Is Important To Notify A Selected Candidate When Recruiting Online

Notifying a selected candidate is important to kickstart the hiring and onboarding process. The candidate may possibly be looking for other jobs so it's crucial to notify them quickly to increase your chances of hiring them. 

You also want to know if the candidate would choose to accept or decline the position in case you need to continue interviewing the other candidates while recruiting online.

Communication is also extremely important for top talent. Bad experience in the hiring process, might affect the decision of the successful candidates to accept your job offer. 

So if you have found an eligible candidate for a job at your company, do not waste time sending that email to them after the interview. 

What To Include In A Job Offer Email When Notifying A Selected Candidate

recruiter excited after finding the perfect candidate while recruiting online

Below are the most common details to be added to an email being sent to a candidate that is selected for a job:

  • Thank the candidate for their time.
  • Speak about the candidate's skills, experience, or qualities that made them stand out.
  • Share the decision to offer the candidate the position.
  • Explain the next steps in the hiring process.
  • Mention the proposed start date and salary, even if you discussed it during the interview.
  • Ask for their response by a specific date.
  • Include your contact information including your full name, job title, and phone number.
  • If necessary, add the contact information for a secondary contact person.

Email Template Te Send To Selected Candidate

Below is a basic template you can follow to notify the selected candidate that they have been chosen for the position while recruiting online:

Subject: Your interview with [company] for [job title]

Dear [candidate's name] or Hi [candidate's name],

Thank you for taking the time to interview for the [job title] position. We enjoyed getting to know you. 

I am pleased to inform you that we would like to offer you the [job title] position. We believe your past experience and strong [specific skill(s)] will be an asset to our company. Your starting salary will be [salary] with an anticipated start date of [start date].

The next steps in the process are [explain next steps].

Please respond to this email by [date] to let us know if you would like to accept the [position title] position.

I look forward to hearing from you.


[Your name]

[Your job title]

[Your contact information]


Finding the perfect candidate is hard because of the numerous applications while recruiting online. But when you do finally find the one, it is incredible. Informing them as soon as possible is crucial if you want to avoid losing them to the competition. This is why we have the perfect solution to help with that! 

EVA-REC is an on-demand hiring platform that automates and improves the hiring process with AI technology. From small businesses to industry giants – EVA-REC offers fully customizable world-class features that help create a rich and immersive hiring experience for recruiters and candidates. With EVA-REC, companies can drive merit-based, objective, and fair hiring practices that minimize bias, without dehumanizing the hiring process.

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Tima Rassool

Tima Rassool

A wordsmith, storyteller, and content strategist – Tima is an MBA graduate with 6+ years of experience in the world of HR. With over 2,000 blogs under her belt, Tima's expertise and insights have helped businesses across the globe take their recruitment to the next level and stay ahead of the curve.

Recruit better, faster, and fairer

Join hundreds of recruiting teams who increased their hiring success and recruited winning teams with Elevatus.

Request a demo