Recruiters improving workflows with an applicant tracking system

Applicant Tracking Systems

How to Master Your Hiring Workflows with an Applicant Tracking System

October 23, 2022

Tima Rassool

Tima Rassool

Content Writer

HR professionals are the glue that holds a company together. Not only are they responsible for keeping employees happy – but they’re also in charge of making sure hiring workflows are running smoothly like a well-oiled machine. Think of hiring workflows like a cleaning project that you keep putting off. Once you kick start the process, you might find valuable things that you probably forgot you had. In the same way, HR professionals can rely on an applicant tracking system to master and clean up their hiring workflows through advanced features and tools.

So grab your favorite cup of coffee and snack, and let’s dive deep into the wonderful ways an applicant tracking system can help you master your hiring workflows.

Make team collaboration a breeze

A recruiter communicating with a candidate through an ATS

Team collaboration is no easy feat for HR professionals that don’t have an applicant tracking system by their side. Simply because they tend to rely on email threads or outdated spreadsheets to collaborate with their teammates. Unfortunately, these methods are now considered to be a blip on the radar for modern HR teams. An advanced applicant tracking system allows recruiters to centralize their hiring workflows and collaborate with teammates in one single place. Where they can pre-screen resumes, leave notes on candidates, rate profiles, and solicit feedback – all within the applicant tracking system. As a result, this spares recruiters from the hassle of searching their inboxes for comments or sifting through spreadsheets just to track candidates. With an ATS, recruiters can receive an email notification informing them that it’s their turn to participate in the hiring process. Immediately after, the recruiter can log in to the ATS to review their task and support their teammates in the hiring process. As a result, recruiters can communicate with their teammates and engage in discussions that flow in real-time. Allowing them to share opinions, thoughts, and feedback right on spot – to expedite their hiring workflows.

Streamline communication with candidates

A recruiter utilizing an applicant tracking system

Let’s put everything aside for a moment, and take a realistic look at the candidate experience. What does the candidate journey look like? Are you keeping candidates in the loop? Do the candidates constantly email you for updates? It might be a sign that the communication process is lagging behind. Luckily, an advanced applicant tracking system enables you to streamline the communication process with candidates every step of the way. This can be done through automated stage actions. These stage actions are triggered once you move the candidate from one stage to the next in the hiring process. So let’s say you move a candidate from one interview stage to the other. You can customize an email template that will be instantaneously sent to the candidate as soon as you drag and drop them between stages. This email will inform the candidate that he or she will be moving forward in the process and that someone from the team will be in touch with them soon. This way, you can rest assured that candidates will always be kept in the loop, which will simultaneously boost the candidate experience and your hiring workflows.

Easily keep track of your approval workflows

Two recruiters automating approvals through an applicant tracking system

Chasing after managers for approvals can quickly deplete a recruiter’s energy. Especially when it turns into a recurring process. Not only does it make your hiring workflows lag behind, but it also takes its toll on the recruiter’s efficiency. On a bright note, an applicant tracking system puts an end to the chase. Simply by speeding up and automating approval workflows with a couple of clicks. For example, an ATS enables you to build customized approval workflows and forms, based on your own preferences. Where you can build dynamic workflows of approvals for offers, contracts, job requisitions, and more. Recruiters also have the option to configure the workflows, add specific conditions, add the users authorized to make the approvals, and specify the allocated time to give the approval. Through such automation at hand, recruiters can save valuable time, get approvals faster, and keep their hiring workflows running smoothly.

Monitor recruitment metrics at all times

A recruiter tracking metrics with an ATS

From time to time, it’s crucially important to unravel what’s working and what’s not in the recruitment process. By pinpointing gaps and bottlenecks, you can always find areas for improvement to boost your recruiting game. Luckily, an applicant tracking system makes it easy and effortless to track your recruitment metrics. An advanced and intuitive ATS can provide you with quantitative data like time-to-hire, time-to-disqualify, time saved, cost saved, and a breakdown of your candidate sources. This way, from one single dashboard, you can get a birds-eye view of your recruitment process. Although there’s no one-size-fits-all when it comes to recruitment success, it’s still crucially important to track your recruitment metrics with an ATS. By attaining actionable insights and advanced analytics, you can pinpoint how your recruitment metrics are changing on a monthly basis and pinpoint the areas that need to be improved or sustained.

Keeping it short

There you have it – four incredible ways you can boost your hiring workflows with an applicant tracking system. We hope this blog post has armed you with all the tips and tricks you need to up your recruiting game and workflows! Need a little hand in mastering your workflows? No worries – we have the perfect tool for you. EVA-REC is an on-demand ATS that automates and improves the hiring process with AI technology. From small businesses to industry giants – we aim to offer fully customizable, world-class features that help create a rich and immersive hiring experience for recruiters and candidates alike. With EVA-REC, companies can drive merit-based, objective, and fair hiring practices that minimize bias without dehumanizing the hiring process. Contact us today for a free demo of our end-to-end applicant tracking system.

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Author

Tima Rassool

Tima Rassool

Content Writer

Recruit better, faster, and fairer

Join hundreds of recruiting teams who increased their hiring success and recruited winning teams with Elevatus.

Request a demo