A laptop showing a detailed plan for resume parsing


How to Perform Resume Parsing in 2023 and What Does ATS Have to Do With It

August 31, 2023

Kiran Kazim

Kiran Kazim

Content Writer

In the rapidly evolving world of recruitment, staying ahead means embracing innovation at every step. The age-old method of poring over countless resumes, one by one, feels like using a typewriter in a world of AI chatbots. So, what's driving this seismic shift in recruitment efficiency? The answer lies in the power of resume parsing, bolstered by the unparalleled capabilities of applicant tracking systems (ATS). 

Join us on this enlightening journey as we unpack the intricacies, advantages, and hands-on techniques of mastering resume parsing in 2023.

What is Resume Parsing, and Why is It a Game-Changer?

Man and woman discussing how resume parsing can help

At its core, resume parsing is a technology-driven system that extracts relevant information from resumes and automatically converts it into structured data. This is a stark contrast to the traditional method of manually reviewing resumes. 

As recruitment scales in complexity, parsing has evolved from a novel tool to an essential component in the modern recruitment process. Its value? Efficiency, accuracy, and the ability to manage vast quantities of candidate data effortlessly.

Unlocking the Benefits of Resume Parsing

With resume parsing, the recruitment process receives a much-needed upgrade. Some of its benefits include:

  • Speedy Processes: With automated parsing, hundreds of resumes can be reviewed in mere minutes.
  • Objective Analysis: Minimizes human biases by focusing on candidates' skills, experience, and qualifications.
  • Enhanced Candidate Experience: Faster response times and more tailored job matches make for happier applicants.
  • Seamless Data Integration: Easily sync parsed data with HR software, streamlining various HR tasks.
  • Data-Driven Decision Making: Analyze and leverage parsed data for strategic HR decisions.

Behind the Scenes: The Technology Powering Resume Parsing

A board meeting discussing how resume parsing feature can help

When you think of the multitude of resume styles, formats, and structures out there, it's astonishing to imagine a system that can consistently extract accurate information from them. But that's precisely what modern technology has achieved. Resume parsing isn't conjured from thin air; it's a byproduct of ingenious technological advancements. Let's delve into the mechanics of this system.

Natural Language Processing (NLP): At its core, NLP is about enabling machines to understand, interpret, and generate human language. When applied to resume parsing, NLP algorithms sift through the complexities of language used in resumes - be it varying terminologies for the same skill or different ways to list experiences. This capability ensures that the essence of a candidate's qualifications isn't lost in translation.

Machine Learning (ML): ML gives systems the ability to learn and improve from experience. In the context of resume parsing, ML algorithms learn from the vast number of resumes they process. Over time, they can better predict and recognize patterns, making the extraction process more accurate and efficient. For instance, an ML-enhanced system might discern that "software development" and "coding" often appear in similar contexts and can thus categorize them similarly.

Now, while these technologies are fascinating in their own right, their true potential is realized when integrated into an applicant tracking system (ATS).

The Symbiosis with ATS: An ATS is essentially a software tool designed to manage recruitment processes efficiently. While it offers a plethora of features, from job postings to candidate tracking, its integration with advanced resume-parsing technologies elevates its capabilities. With NLP and ML-powered resume parsing:

  • Automated Data Entry: Once a candidate submits their resume, the ATS automatically extracts key details like name, skills, experience, and education, populating the candidate's profile without manual intervention.
  • Unified Database: By parsing and categorizing data from resumes, an ATS creates a structured and searchable candidate database. This makes it easy for recruiters to filter and search for specific skills or qualifications.
  • Enhanced Candidate Matching: With the structured data in place, the ATS can efficiently match candidates to job descriptions, ensuring that the most suitable applicants are shortlisted.
  • Continuous Learning: As more resumes are parsed, the integrated ML models within the ATS refine their accuracy, ensuring that the system gets better over time.

Unlocking the Magic of the "ATS Resume Parser" Feature

An image of a man working on a computer

Let's step into the bustling world of recruitment. Resumes fly in thick and fast, each one a unique tapestry of experiences, skills, and qualifications. It's a mosaic of talent waiting to be discovered, but the sheer volume can be overwhelming. Enter the "ATS Resume Parser," the unsung hero in this dynamic landscape.

Precision-Packed Power: You can say that the ATS Resume Parser as the ultimate detective in recruitment. With unmatched attention to detail, it quickly scans through every application, ensuring that crucial experiences and vital skills stand out and are never overlooked.

All Shapes and Sizes: Diversity is the spice of life, and resumes are no exception. Whether it's the sleek LinkedIn format or a creative splash from a graphic designer, the ATS Resume Parser embraces them all, ensuring every gem of information is unearthed.

Accuracy, Every Time: It's not just about picking up details; it's about placing them in the right puzzle slot. The ATS Resume Parser knows that there's a world of difference between an MBA in Marketing and an MSc in Marine Biology. Each piece of data is meticulously cataloged, ensuring clarity and precision.

No More Mundane Manual Entry: For recruiters, every second counts. Engaging with potential candidates, strategizing hires, and holding interviews – these are the activities that truly matter. With the ATS resume parser at the helm, manual data entry becomes a relic of the past. It's like having a digital assistant that whispers, "I've got the details; you shape the strategy."

The Integration of ATS and Automated Resume Parsing.

Dive into the world of contemporary recruiting, where technology serves as a bridge between incoming applications and meaningful insights.

Instant Magic, Real-time Results: No more waiting, no more manual sifting. The moment a resume lands, the ATS gets to work. Much like a director ensuring each component functions flawlessly, it guarantees every detail is executed with precision. In no time, what once was a raw, unstructured resume evolves into a streamlined candidate profile.

Every Detail, Amplified: The ATS takes into account all the details of a candidate's internship performance, from small details to major achievements. It's like having a specialized translator who can convert resumes into meaningful data.

Harmony in Action: With automated resume parsing, gone are the cacophonies of mismatched data and overlooked qualifications. Instead, recruiters are presented with a harmonious overview of each candidate. This empowers them to make informed decisions faster and with greater confidence.

Setting the Stage for Success: This integration isn’t just about making life easier; it's about setting recruiters up for triumph. With data meticulously organized and instantly accessible, they can dive deeper into strategizing, building relationships, and discovering the next star player for their team.

Explore innovative ATS solutions like EVA-REC, which seamlessly incorporate resume parsing for efficient candidate assessment. EVA-REC stands as a premier recruitment software, aiding businesses in crafting proficient teams and securing exceptional talent in large volumes. Empowering organizations to discover and onboard reliable individuals.

Resume Parsing in 2023: A Step-by-step Guide

An image of two women working together

Navigating the nuances of resume parsing in 2023 is both an art and a science, and here's your comprehensive roadmap to master it.

The Art of Sourcing Resumes in Today's Digital Landscape

In the dynamic world of recruitment, sourcing resumes is akin to treasure hunting. And in 2023, it's all about using the right map, decoding the clues, and forming the right alliances. Here’s how you embark on this quest:

  • Charting the Digital Seas with Job Boards: Be selective and align with platforms that resonate with your company's ethos. Whether it's the all-encompassing giants or niche portals tailored for specific roles, the right board can be a game-changer.
  • Crafting Magnetic Job Postings: Clarity is your best friend. When your job postings are transparent and specific, they become beacons, guiding the most suitable candidates to your shores. It's not just about listing a role; it's about telling a story that resonates.
  • Alliances with Academia and Industry Forums: Forge relationships with universities for a fresh infusion of talent. Meanwhile, industry forums offer a congregation of experienced individuals. These collaborations provide a dual advantage: fresh perspectives and seasoned expertise.

Harnessing the Power of ATS in the Age of Automated Resume Parsing

The digital age has bestowed recruiters with the gift of automated resume parsing, and the ATS (applicant tracking system) stands tall as its powerful ally. When looking to optimize your recruitment flow, consider the following:

  • Choose the Elite: It's paramount to opt for an ATS renowned for its robust parsing capabilities. It's not just about collecting resumes but extracting every kernel of valuable data with finesse and precision.
  • Integration is Key: The ATS shouldn't be an island. Seamless connectivity with other HR tools ensures a fluid, cohesive workflow. After all, efficiency is all about the smooth transitions between stages.
  • Stay Ahead of the Curve: The world of resumes is dynamic, reflecting the ever-evolving professional landscape. Regular updates to your ATS ensure it's attuned to contemporary trends, catching every nuance and detail.

Transforming Parsed Data into Recruitment Gold

In the bustling world of recruitment, data is more than just numbers and words; it's a tapestry of insights waiting to be unraveled. When you're knee-deep in parsed data, here's how to turn it into actionable strategies:

  • Crafting Candidate Masterpieces: Using the parsed information, sculpt detailed candidate profiles. Think of these as portraits, capturing the essence of every applicant, from their skill sets to their career aspirations.
  • The Perfect Pairing: It's a matchmaking game! Align these rich profiles with job requirements. This isn't just about filling a role, but ensuring there's harmony between the candidate's offerings and the job's demands.
  • Gleaning Insights with Analytics: Beyond immediate recruitment, dive deep into data analytics. This treasure trove can spotlight recruitment patterns, pinpoint strengths, and shed light on areas ripe for enhancement.

Bridging Resume Data with HR's Multiverse

When parsed resume data meets the vast ecosystem of HR functions, magic happens. This union allows for a symphony of streamlined operations, deeper insights, and enhanced employee experiences. Here's how to make the most of this integration:

  • Smooth Transitions with HRMS: Think of HRMS as the central nervous system of HR. By syncing parsed data with it, you're ensuring that new hires experience an onboarding process that's as smooth as silk, devoid of redundant steps or data entry hiccups.
  • Data-Driven HR Excellence: Parsed data isn't just for recruitment. It offers valuable insights into performance metrics, shaping impactful L&D initiatives, and fine-tuning various HR functions. It's like having a compass that points towards areas that can benefit from a little extra attention or innovation.

Concluding Thoughts

While resume parsing promises efficiency, recruiters should be wary of pitfalls like inaccurate data extraction or overlooking non-traditional resume formats. Regular technology updates and manual checks can mitigate these challenges.

In 2023, the message is clear: the future of recruitment is in leveraging advanced resume parsing. Embracing it not only streamlines recruitment but also sets the foundation for a data-driven HR function. So, it's time to harness technology and redefine your recruitment strategy!

Searching for a versatile ATS with resume parsing? 

EVA-REC is an award-winning applicant tracking system that helps companies from all across the globe source, attract, and hire top talent at scale. Where in one centralized place, HR teams can collaborate with company staff and use advanced analytics to evaluate candidates fairly and equitably. Through AI, cutting-edge technology, and 2,000+ world-class integrations – EVA-REC helps companies slash their hiring costs by up to 96%, reduce time-to-hire by 80%, improve the quality of hire by 85%, ramp up the candidate experience, and save more than 17 hours per hire. Explore the future of innovation with us. Request a demo for transformative recruitment excellence.

Recruit better, faster, and fairer

Join hundreds of recruiting teams who increased their hiring success and recruited winning teams with Elevatus.

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Kiran Kazim

Kiran Kazim

Recruit better, faster, and fairer

Join hundreds of recruiting teams who increased their hiring success and recruited winning teams with Elevatus.

Request a demo