A recruiter writing a constructive email.

HR Resources

Interview Feedback Email: How to Write a Constructive Email (with an example)

July 16, 2022

Reem Al-Tamimi

Reem Al-Tamimi

Content Writer

How many times have you provided candidates with feedback after a job interview or an assessment? Probably a few times, or maybe none! 

Candidates interviewed using recruiting solutions for a position at your company will be expecting feedback after their interviews. By sending thoughtful emails to candidates who were not selected, you can bring closure to the hiring process and leave a positive impression on your company. Plus, you never know – that rejected candidate could be a great fit for a future position or know someone who is.

Today, most recruiters send interview feedback emails to candidates who were selected without providing feedback to those who were rejected. This negatively impairs the candidate experience as they won’t be considering the company again in the future.

If you are still hesitant about sending feedback emails after an interview, here’s all you need to know about it! From providing candidates with encouraging post-interview feedback to send it through recruiting solutions!

Why is it important to send an interview feedback email?

Did you know that nearly half of all candidates never hear back on their application status? This is why we must change the way candidates are treated when rejected. You might think that candidate interview feedback is not important, yet it gives them advice and assistance throughout the interview process. Candidates who do not receive any feedback are likely to have a negative impression of your company.

It’s true that sending emails to candidates is daunting, but you can easily switch to recruiting solutions to automate the hiring process. An interview feedback email provides plenty of advantages. Not only does it keep candidates informed, but it also promotes your company and boosts your reputation!

4 benefits of sending an interview feedback email

Yes, candidates might have been rejected, but a simple and informative interview feedback email can motivate and help candidates in their future applications. Here are 4 benefits of sending a constructive feedback email through recruiting solutions!

Build connections for future opportunities

Leaving candidates without feedback is not professional! So, an interview feedback email sent with the help of recruiting solutions might serve as the starting point for building connections. If you want to stay connected with a candidate, interview feedback can start a meaningful discussion and keep your business in their mind.

Highlight candidates’ strengths and weaknesses 

HR employee using recruiting solutions

One of the most important advantages of interview feedback is that it makes the candidate aware of their strengths and weaknesses. Knowing their weaknesses motivates them to grow in ways that will truly benefit the. If they choose to reapply, they need to work on their skills or take some extra courses to fine-tune their skill sets.  So if candidates are well aware of what makes them unique, they will emphasize and highlight those qualities in future applications.

Improve your hiring process

Giving detailed interview feedback reports will help you improve your interview process – and your hiring strategy. The interview stage is an important part of the hiring process. It allows your team to assess the quality of your talent pool and determine whether your recruitment solutions are effective. You can gain valuable insights into candidates’ skills, experience, and overall fit for the role by observing how they perform during interviews. You can also collect candidate feedback and identify areas where the recruiting process could be improved. Let’s make the most of the interview stage to build a strong and effective team!

Build a great impression among job seekers 

A small amount of feedback can go a long way in helping candidates improve their skills and grow for future interviews. Providing this feedback also shows that your company values candidate development, which can lead to positive word-of-mouth and a stronger employer brand. Let’s help candidates reach their full potential and demonstrate that our company is committed to supporting their growth!

General tips on how how to write a feedback email after interviews

Are you ready to take your interview feedback game to the next level? If so, we’ve got some tips that can help you provide more detailed notes and analysis to candidates. These pointers will not only help you draft a killer feedback email but also showcase your company’s commitment to supporting candidate development. 

  • Provide candidates with honest feedback. Candidates are looking for authentic answers as to why they didn’t get the job. 
  • Avoid discriminatory comments. Always stick to job-related comments and feedback about their experience.
  • Encourage candidates to apply in the future if they are qualified. Otherwise, a simple “Best of luck with your job search” will leave a good impression.
  • Follow a structured approach. Using a framework allows you to provide accurate, consistent feedback to all of your candidates.

If you’re using the below email template with recruiting solutions, customize it to provide details about why they didn’t make it to the next step. Make sure it fits your company culture and tone of voice.

Interview feedback to candidates email template

sending interview feedback email with recruiting solutions

If you’re not really sure how to provide job interview feedback to candidates, here’s an interview feedback sample email that might be helpful:

Subject line: Your application to (Company’s name) for the (Job title) position

Dear (Candidate’s name),

Thank you for taking the time to apply to (Company’s name). We wanted to let you know that we have chosen to move forward with a different candidate for the (Job title) position. 

Although our team was impressed with your (mention experience, performance, skills), we are looking for someone who (mention needed requirements or experience that this candidate lacks).

Now that we have had the chance to learn more about you, we will keep your resume on file for future openings that suit your qualifications. If you think you qualify for an open position in the future and you would like to apply, please feel free to reach out.

Thanks again for your interest in (Company’s name), and best of luck with your job search.




Last few words

Your interview feedback isn’t just crucial for making informed hiring decisions, it also plays a significant role in helping candidates navigate the job search process. With advanced recruiting solutions, tasks like sending interview feedback emails can be automated. Therefore, freeing up your time and energy to focus on what really matters. By prioritizing candidate experience and leveraging technology, you can build a strong reputation as a company that truly cares about its candidates.  This way, you don’t need to worry about how to send awesome interview feedback emails from this day onwards!

EVA-REC is an end-to-end hiring platform that automates and improves the hiring process with AI technology. From small businesses to industry giants – EVA-REC helps companies drive merit-based, objective, and fair hiring practices that minimize bias without dehumanizing the hiring process. Request a free demo and see how our ATS can help you save time and make recruiting painless and hassle-free.

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Reem Al-Tamimi

Reem Al-Tamimi

Turn top talent to employees fast

Hire, assess, onboard and manage top talent for every job. See how Elevatus streamlines everything; from acquire to new hire.

Request a demo