Our Useful Guide to Automate Your Recruitment with an ATS

Have you ever thought about how draining the traditional hiring process is? How much effort, work, and time it usually takes from both recruiters and candidates?

Well, the answer is: a lot!

But outdated recruitment is now only a thing of the past.

Today, many companies are changing the way they run their hiring processes to stay relevant in today’s digital age. Say goodbye to the old, outdated hiring methods and welcome in, fast, easy and automated hiring process through applicant tracking systems (ATS)!

So, why should you incorporate an ATS into your hiring process?

Every business is different, yet they all rely on attracting, acquiring, and retaining top talent. Many businesses face significant challenges throughout the hiring or onboarding process.

However, with an applicant tracking system – ATS, the process is facilitated as it groups for everything related to hiring in ONE single place! From job postings to collecting resumes and communicating easily with the candidates, all the steps are automated with ATS.

Having an effective automated recruitment process can help in hiring at scale and finding rising talents.

Here’s a step-by-step guide that will help you automate your recruitment process with an advanced ATS.

Post jobs on thousands of job boards in one click

The first thing you might do as a recruiter is prepare an accurate job description and publish it on several job boards to reach top candidates right? But, the thought of having to publish jobs one by one on every single employment site, is by itself a nightmare!

This is where an ATS steps in and simply makes the job posting process easier and faster.

An applicant tracking system like EVA-REC is connected with a wide range of free and paid job sites including Careerjet, Monster, Glassdoor, Indeed, LinkedIn, and more. This way you can post jobs on all the preferred boards with a single click. Which makes cross-posting jobs on different platforms a breeze and spares you from doing extensive research online. Simply because it also offers valuable job board recommendations based on the job requirements.

So if you’re not familiar with several job boards, the ATS will suggest the best ones to use based on real performance data and your job opening. Saving you endless hours of research and manual work!

Automate workflows and processes

When it comes to hiring, streamline workflows can definitely be a pain in the neck. Especially when recruiters have little to no resources or technology to work with.

Part of a recruiter’s job is to assign, check, and follow up on plenty of tasks related to the hiring process. Eventually, it will take time and can put the recruiters under pressure if limited by a certain time frame, a couple of days for example. Which is impossible. On the bright side, through an ATS you can ultimately customize and automate hiring pipelines, stages, and actions for different roles with powerful automations.

For instance, an ATS such as EVA-REC automates recruiting workflows. It enables you to manage and modify pipelines depending on your needs and preferences. It also helps in setting automatic alerts when moving candidates from one stage to another. Candidates will be sent a questionnaire or an email to prepare them for the next level.

To speed up the hiring process, the ATS will not only customize hiring pipelines but it will help the recruiter in discovering top talents quickly and automatically rank them in order of qualification saving more than 90% of your time!

Evaluate and engage with candidates easily

To better evaluate candidates, you need to solicit feedback from your talent acquisition team. In a traditional hiring process, the candidate’s application will go back and forth between the team to reach a final decision. That’s aside from finding a suitable time for everyone to discuss and evaluate candidates together as a team.

With an applicant tracking system, all the team will have access to the candidate’s profile. Which means, the collaboration with the team will turn into a seamless experience. Plus, advanced ATS enables you to use smart analytics to evaluate candidates fairly and shortlist the top talent in less time.

With such powerful software at their disposal, HR professionals can have instant access to advanced analytics and data-driven insights, allowing them to find all they need about candidates and easily manage recruiting metrics.

As previously mentioned, the ATS will play the role of the recruiter, scan all the resumes sent and rank the candidates in order of qualification, and filter through resumes by keywords – in a fraction of time.

Once you evaluate candidates and move them from one stage to the other, they’ll receive automated emails with personalized email templates that further enhance and humanize their experience!

Promote your employer branding with a career page

The ATS will not only have a positive impact on the candidates’ experience or the employees’ workflow – but also on the employer’s branding as a whole.

An applicant tracking system enables you to create a modern career page that will highlight your company and encourage candidates to apply in easy steps. With just a few clicks and without the help of developers or IT programmers, you can build and automate your career page.
You can include your branding (logos, color palette), auto-fill application forms, auto-updating job lists, photos, videos, and advanced features to attract candidates and ensure they have a smooth job application process.

Bottom line

An applicant tracking system (ATS) is not intended to replace recruiters. In fact it aims to relieve them from draining manual tasks and allow them to focus on getting to know the candidates and take advantage of their interpersonal skills.

In a job market where recruiters must be smart in order to compete for top talent, leveraging these awesome tips will help you automate, optimize, and enhance your hiring process like never before!

EVA-REC is an award-winning applicant tracking system that helps small businesses to corporate giants build skillful workforces and hire top talent at scale. With EVA-REC, companies can create branded career pages fast, integrate with world-class technology providers, post jobs on over 2,000 job boards, filter resumes, rank candidates, and smoothly collaborate with teammates – all with a few clicks.

Want to see EVA-REC in action? Get a free walk-through demo here!

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