interview with a candidate using recruiting solutions

HR Resources

How to Write a Great Salary Negotiation Email (With an Example) 

July 8, 2022

Reem Al-Tamimi

Reem Al-Tamimi

Content Writer

Are you finding yourself feeling like a rookie negotiator when it comes to salary discussions with top talent? Is crafting a salary negotiation email challenging for you? Don't sweat it! You're in good company. Tricky?

With numerous job offers on the table, candidates are more likely to negotiate their salary during the first interview. It's not just about finding the best talent using recruiting solutions but also ensuring that they feel valued and adequately compensated. So, get ready to put your negotiation skills to the test and attract the best candidates for your organization!

In order to successfully negotiate a higher salary or better benefits for your desired candidate, there are several factors to take into account, such as their experience, skills, and your company's budget.

Need help with the negotiation process? Feel free to use this handy email template for salary negotiations, which can be customized to fit your specific needs using recruiting solutions.

What is a salary negotiation email?

Are you looking to negotiate salaries with potential or current employees? A salary negotiation email is the perfect tool to discuss and potentially adjust the proposed salary for a role or for a current employee.

While negotiation skills are essential, salary negotiations can make some people uncomfortable. But don't worry! Be prepared in case candidates want to discuss salary and benefits. If the candidate has the necessary experience and it's within your budget, you may be open to negotiating a higher pay or improved benefits package.

Tips to follow when writing a salary negotiation email 

Compensation negotiation involves a ton of planning and high-level strategy. On the bright side, we gathered some awesome salary negotiation tips that will help you make a fair and reasonable offer. Therefore, it enables you to draft a salary negotiation email that is in the best interests of both the company and the candidate. 

Conduct market salary research

Market and competitive research guarantee that your offer is both objectively and fair. Your company's position in the compensation hierarchy will be determined by your compensation philosophy. As a helpful start, you can always opt to get salary information from free tools such as Glassdoor and the Bureau of Labor Statistics.

It is also recommended that you suggest an offer that is reasonable to candidates. Anything less could put you at risk of losing your prospective employee!

Prepare average salary

A recruiter preparing an average salary.

Set a lower and higher band for each position hiring to help you reach pay negotiation. Your lowest offer should still be competitive with the industry and appealing to your candidate. Government resources and commercial survey sites can be used to find industry standards.

Note that some candidates might use such tools to determine their wage requirements and negotiate salary.

Be transparent and realistic

Being realistic is the greatest approach to making the negotiation more honest and transparent. If you're hiring a candidate with extensive job experience to fill a key senior position, you must provide a compensation package that is just as good.

When hiring a less experienced candidate, send an offer through recruiting solutions like EVA-REC. Make sure that it seamlessly matches the value of the role to your company. Then, provide the candidate with a clear plan to raise their salary with time.

Put the candidate’s needs first

The first thing you should do before negotiating pay is to find out what matters to them other than their salary. Offering remuneration, vacation, health insurance, and flexibility could make this an appealing package.

Send out a package that will make you and your candidate satisfied. Many of the different forms of compensation can be provided at little or no expense to the company.

Start the paragraph by mentioning why you need to put the candidate’s needs first. What are candidates looking for? And how will this help you craft an appealing and unputdownable offer?

What to include in a salary negotiation email?

Do you have what it takes to haggle over overcompensation? Once you make a job offer, you need to be prepared to negotiate. This means you need to be crystal clear in your salary negotiation email. Remember, you need to stick to the information provided by your supervisor or manager. So, how can you write a negotiation email for salary, and what to include? Let’s take a look. 

When you send a salary negotiation email, you need to be professional and objective and keep the information clear and straight to the point, such as:

  • The job for which the candidate applied
  • The line manager's name
  • The suggested salary
  • Any benefits provided
  • Starting date proposed
  • Bonus for signing (if applicable)

Best salary negotiation email template

A recruiter writes a salary negotiation email

Looking for an easy way to address salary and benefits with potential candidates? Our salary negotiation email template can help you out! Simply customize the email example to your needs and send it out in just a few clicks through your recruiting solutions. It's that simple!

Email subject line: Revised Job Offer from (Company’s name)

Dear (Candidate’s name),

Thank you for considering our job offer for the (Job title) position. We appreciate your interest and are pleased to revise our initial offer based on our discussions with the Head of the department and the team. We are now offering:

  • An annual compensation increase of (X number), bringing your new salary to (mention new salary)
  • A signing bonus of $(X number)
  • Hybrid work arrangements - [X] days per week working from home or commute reimbursement
  • A re-negotiation of your compensation and benefits package after an early performance review (within X time frame from your start date).
  • We hope this revised offer demonstrates our commitment to you and the value we place on your contributions to our organization. Please take the time to review this new offer and let us know your decision by (date). We are happy to answer any questions you may have.

Thank you for your consideration, and we look forward to welcoming you to our team.

Best regards,



Last few words

The approach you adopt as a recruiter while negotiating a candidate's salary has a significant impact on the impression they’ll have. Before setting any salary range, familiarize yourself with market salary ranges, assess the candidate's experience and skills, and consider adding a benefits package.

Then, use this great email template for salary negotiation email to create a compelling salary negotiation. You can send it to candidates through recruiting solutions like ours!

Looking for the right recruiting solutions for your company? We got you covered!

EVA-REC is a multi-award-winning hiring platform that helps enterprise companies build skillful workforces and hire top talent at scale. It makes it far easier for recruiters to find, attract, and hire the right people every time. With world-class integrations and AI features, EVA-REC creates a rich and immersive hiring experience for HR teams and candidates alike. Request a free demo and see how our recruiting solutions can help you save time and make the hiring process hassle-free.

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Reem Al-Tamimi

Reem Al-Tamimi

Recruit better, faster, and fairer

Join hundreds of recruiting teams who increased their hiring success and recruited winning teams with Elevatus.

Request a demo