Office Administrator Job Description

Use this Office Administrator job description to save time, lure in top talent, and hire the best candidates for this position!

If you want your office to run like a well-oiled machine, then you’ll definitely need an Office Administrator to keep the day-to-day operations at your company efficient and well organized.

An Office Administrator makes life easier for everybody at the office, and are often the glue that holds the company together. All in all, an Office Administrator provides office support and ensures the smooth-running of the business.

If you’re looking to hire a seasoned Office Administrator, but you can’t seem to find the right Office Administrator job description, then you came to the right place.

Not exactly sure what an Office Administrator does? An Office Administrator is a professional individual that is in charge of overseeing the operations at their organization’s office. They are also typically responsible for welcoming visitors, arranging and scheduling meetings, booking appointments and directing numerous administrative projects.

The following Office Administrator job description is completely customizable based on your needs and ready to be posted on job boards.

Job brief

Our company is looking for an organized, reliable, and self-motivated Office Administrator who is capable and responsible for providing top-notch administrative support to our office and staff. This role entails that you perform a mix of administrative, logistical, and assistant-type duties, all while keeping coworkers and processes thriving at peak efficiency. If you wish to succeed in this role, you should be detail-oriented, organized and self-motivated. Does this interest you? If so, we’d love to talk with you!

What does an Office Administrator do?

Fundamentally, an Office Administrator works at the front desk of the office. He or she is responsible for greeting visitors or clients and directing them to the meeting room or waiting area. They complete clerical tasks that ensure the smooth-running of the office. They’re also tasked with bookkeeping tasks, replying to emails, booking travel arrangements, answering incoming phone calls, and building engaging presentations. Oftentimes, they’re also asked to make supply, furniture or equipment purchases for the company.

Office Administrator Job Description Responsibilities

• Coordinate and oversee all office activities and operations to secure efficiency.
• Strictly adhere to relevant company procedures and policies.
• Supervise administrative team, divide responsibilities, and coordinate their activities.
• Make travel arrangements, manage agendas and book appointments for upper management.
• Handle phone calls and all related correspondence such as e-mails, letters, packages and so on.
• Assist with different budgeting and bookkeeping procedures.
• Track and place orders for office supplies when necessary.
• Create, submit and present reports for senior managers when assigned.

Office Administrator Job Description Requirements

•  [X] years of experience working as an Office Administrator, Office Assistant or similar role.
• BSc/BA in Office Administration relevant field.
• Excellent communication and interpersonal skills.
• Proficient knowledge of office management and accounting processes.
• Hands-on experience with office management computer programs (such as ERP).
• Ability to multi-task and prioritize tasks.

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