How to Use an ATS to Manage your Resumes – 4 Important Things to Know

Do you ever sit at your desk, boot up your PC, and find hundreds of resumes waiting to be screened on your desktop? Maybe you have a couple more stashed away in the file cabinet, collecting dust. So you tell yourself: “Today is the day. Today these resumes need to be screened and filtered.” But the million-dollar question is how? The only way to manage, filter, and screen a mass number of resumes efficiently – is with an advanced ATS. If you’re currently not using one, you’re missing out on its phenomenal capability to help you weed out top talent from the pile. If you currently leveraged an ATS, and you’re still not sure how to manage your resumes through it, then this blog is also for you.

So without further ado, let’s go over the marvelous ways an ATS can help you manage all your resumes with ease.

Never lose resumes again with a centralized database

So, you recently posted a vacancy on LinkedIn and got around 100 applications. Then, 20 candidates decided to send their resumes directly to your email. Maybe 5 more walked into the office and gave you their resumes in person. You now have resumes from numerous different sources and managing them could frankly give you a throbbing headache. This might drive you to only select a few candidates. Why? Because searching for the best resume in the midst of hundreds of others is like looking for a needle in a haystack. But have no fear, this is why an ATS is here! Whether you received hundreds of resumes from job boards, LinkedIn, your email, or even the moon – an ATS can help you build a central repository for all your resumes. Let’s take an example now, shall we? EVA-REC is an end-to-end ATS that effortlessly enables you to turn your offline resume database into an online, accessible, and searchable one. Where you can effortlessly drag and drop hundreds of resumes in the ATS in a matter of seconds. Then, the ATS will instantly parse the resumes, build a profile for each candidate, and create a centralized place for you to store and retrieve resumes. This way, you can say goodbye to messy resume management, and hello to the innovative way of centralizing your resume database.

Easily search your ATS for the right candidates

As we mentioned earlier, sometimes finding the right candidate can be like looking for a needle in the haystack. Like an Easter scavenger hunt, it can take a lot of time and effort. Luckily, an ATS helps you pinpoint top talent with ease. Remember how you can centralize your resume database with an ATS? Well, now, you can easily search for the candidates too. For example, you can use Boolean search. This means that you can use “and”, “or”, or “not” as qualifiers to filter through the resumes. So let’s say you’re looking for a Content Writer in the UK who needs to be proficient with SEO practices. All you need to do is search for “SEO” and “UK” to find the candidates that meet your requirements and work in that region. Looking for a more advanced way to filter through candidates? An ATS like EVA-REC allows you to filter through candidates in your pipelines based on the criteria that matter the most to you. For example, perhaps you care the most about the candidate’s location, willingness to travel, career level, language proficiency, years of experience, or degree type. As soon as you give weights to each criterion, the ATS will automatically re-filter through the candidates and rank them for you in order of qualification! Helping you save more than 90% of the time that you would otherwise spend on manual screening processes.

Match candidates to the right jobs

Matching candidates to the right role is no walk in the park. Simply because it could make or break your business. Either you make the wrong hire and cost your company thousands of dollars, or help top talent find their home. The wonderful news is that an ATS can help you with that. Remember how an ATS can create a profile for each and every candidate? Well, you can now easily match these candidates to any other job description or vacancy that you have! Let’s assume that the resumes you uploaded into the ATS are for the Content Writer and Digital Marketing Specialist positions. So all the resumes are jumbled together (in one centralized place) but you need to match them to their designated vacancy on your career page. With the click of the button, an ATS like EVA-REC allows you to see how closely these candidates match the open vacancy’s requirement. You’ll immediately get a relevancy percentage in each candidate’s profile. This percentage dictates if they are a suitable fit for the vacancy or not. These innovative features spare you the hassle of conducting hundreds of phone screens to prequalify candidates! Instead, the ATS helps you focus on the candidates that are qualified and meet the job’s requirements.

Avoid duplicates and accept resumes of all types

All candidates are different. This means that some might save their resumes as Word documents or PDFs. Others might get even get a little bit wild and upload their resumes as an image. Whichever the case, an ATS accepts resumes in numerous formats and spares you from any technical difficulties. So as soon as you upload resumes from different formats, the ATS will parse the information in the resumes and create a profile for each candidate. But what happens when the same candidate applies to the same job twice? Maybe they applied once through LinkedIn and once again through your career page. When this happens, you might have candidates duplicated in your database, without even knowing it. And if two recruiters are in charge of screening resumes, they might call the same candidate twice. This could be very confusing for candidates and recruiters alike, Essentially, the ATS will recognize that the candidate’s phone number on his or her resume matches a number that already exists in your database. Plus, the ATS will instantly notify you as soon as it spots a duplicate resume. Therefore, an ATS allows you to have a clean database – free of duplicated resumes. Allowing you to successfully avoid having numerous profiles for just a single candidate, which might negatively impair your screening process.

Keeping it short

Resumes are a crucial part of hiring. They’re like a window that helps you understand the candidates better and determine whether you should move forward with them or not. But resumes are useless if you can seem to manage, store, or filer through them in an efficient way. On the bright side, managing them with an advanced ATS allows you to pinpoint top talent fast, centralize your database, filter through resumes, and avoid resume duplications – all in one single place. Ready to spend less time screening and more time getting to know candidates beyond their resumes? We got you covered. EVA-REC is an on-demand ATS that automates and improves the hiring process with AI technology. From small businesses to industry giants – we aim to offer fully customizable world-class features that help create a rich and immersive hiring experience for recruiters and candidates. With EVA-REC, companies can drive merit-based, objective, and fair hiring practices that minimize bias, without dehumanizing the hiring process. Request a free demo today!

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