A Quick Guide on How to Use a Hiring Platform to Automate Your Hiring Process

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Hiring is fierce nowadays. We’d love to tell you that hiring is as simple as posting a job and recruiting the best candidate the next day. It’s not.

But, it could be with a hiring platform!

There’s a lot going on in a recruiter’s day. From continuously having to attract great candidates, emailing candidates back, recruiting top talent, to crushing their KPIs – the list goes on and on. Which makes it easy to drown in endless tasks and feel completely demotivated to work. To combat this, more and more recruiters are rushing to adopt an automated hiring platform for some relief. Advancements in technology have done wonders for the HR industry, and automated hiring platforms are just the beginning.

So how can a hiring platform automate your hiring process today?

What a great question!

Let’s dig into the answers.

Get fast approval of all requisitions

recruiters getting approvals on a requisition through a hiring platform

A job requisition kick-starts the hiring process. But let’s rewind a little bit. What exactly is a job requisition?

When the head of a department wants to recruit a new employee, they need to submit a job requisition. Through the job requisition, the department head or manager asks for approval to recruit the new employee. Essentially, this job requisition standardizes the process of filling a position. It helps recruiting teams get a clearer idea about what type of role they need to fill, the job’s starting date, the proposed salary, and contract type.

But sadly, behind all of this, you’ll find a less-than-average requisition process lurking in the shadows. Especially when it’s managed manually through Excel sheets or back-and-forth emails – there’s no doubt that the approval process turns into a painfully slow process that is prone to bottlenecks.
The solution? Automate, automate, and automate! A hiring platform like EVA-REC allows you to impeccably create all your job requisitions in one place, assign the right approvers, and get the process moving faster than ever before.

To start with, you need to first add the title of the requisition and any particular notes that you have for the approver. Then you can add specific conditions based on the approver’s hierarchy, position, job target, or category!

Then, you can manage and set approval workflows by adding the users authorized to make approvals on the designated workflows. Where you can select the approval type and specify the start and end date of the approval.

You even have the option to nudge approvers and send them automated notifications in case you haven’t received a response from them. Also, you can repeat the notification several times and specify the time period.

However, if you still get radio silence from the approver, you have the option to auto-approve or auto delegate this requisition to someone else!

Automate and personalize communication

personalizing communication through a hiring platform

Want to make a job seekers day? Find them a job. Want to make candidates happy? Pick up the phone and call them back.

Yes, ghosting is pretty frequent in the world of talent acquisition, but it’s not exactly the best way to build rapport with candidates. So, avoid the dark side and shed some light whenever you can. Although keeping candidates in the loop is not easy (especially when you have hundreds of them) a hiring platform makes it much easier. A hiring platform like EVA-REC allows you to automate communication with candidates at every step. Where you can update them on their application status, where they are at in the hiring process, whether the position is filled, and whether they got the job or not.

A hiring platform helps you customize personalized email templates that you can send to candidates at each stage of the hiring process. You can choose from pre-designed email templates or draft your own. Whether it be an apology letter, an invitation to an assessment, an invitation to a language test, a rejection email, or a job offer – the sky is the limit. You can even upload any necessary documents to the emails.

As soon as you move candidates from one stage to the other, they will instantly receive an automated email that updates them on their status in the hiring process.

All in all, with a hiring platform like EVA-REC you no longer need to switch between tabs to send emails. You can save valuable time by centralizing and personalizing communication with candidates in one single place!

Streamline interviewing scheduling

recruiter automating video interviewing

If scheduling interviews with candidates gives you a headache, then you’re not alone. Just thinking about the number of interviews recruiters have scheduled via phone or email, is enough to entice them to pull their hair out.
On the bright side, a hiring platform enables candidates to self-schedule their own interviews. This helps recruiters save a lot of time on scheduling interviews, especially during the initial stages of the hiring process. So in each email sent to the candidates (as we mentioned above) you can add an editable self-scheduling link. Now, this is extremely useful for candidates that need to go through three or four interviews. It’s far more convenient for the candidates to schedule all the interviews in advance to avoid any future delays or scheduling mishaps.

Do you need to invite a teammate to support you in the interview process, but you’re not sure if they’re available?

Easy. With the hiring platform, you can quickly see everyone’s real-time calendars side-by-side, without having to leave the tab to go to Gmail.

Get offers signed faster through built-in e-signatures

recruiters signing offers through DocuSign

It’s very normal for recruiters to process over 60 documents when onboarding an employee. Just think about the hassle when it’s 4 or 5 employees being onboarded at the same time! The sheer level of paperwork, compliance, and documentation involved in each process can be a real nightmare.

But have no fear. Our hiring platform is here.

Our hiring platform makes signing offers, documents, or paperwork a living breeze. Candidates no longer need to have a printer around. Nor do they need a scanner either. All they need to do is scan their offers right on the screens of their devices and send them back to the recruiter in no time. This allows you to speed up the process of getting signatures so that you can kick start the onboarding process in no time. Even better, can even track all signature requests, which won’t leave you wondering on the status of your documents. You’ll even get an instant notification as soon as your new hire opens and signs the job offer.

Ultimately, a hiring platform like EVA-REC allows you to move faster with and send electronic offers to top talent in no time. Helping you create dynamic offer letters, generate hiring approval requests, and schedule meetings with new hires, teammates, and stakeholders, in seconds.

Wrapping it up

From job requisition to onboarding, a hiring platform like EVA-REC makes recruiting fun and personal again. It takes the pain out of traditional recruiting and helps you optimize each and every step of the hiring process. With a hiring platform like EVA-REC, empower your recruiting team to focus their time and energy on finding the best candidates, rather than the manual work that is needed to get there.

Find and hire the right person for every job today with our award-winning hiring platform!

EVA-REC is a futuristic hiring platform that automates and improves the hiring process with AI technology. It arms leading enterprises with world-class features that help them create a rich and immersive hiring experience for recruiters and candidates alike. With EVA-REC, companies can drive merit-based, objective, and fair hiring practices that minimize bias, without dehumanizing the hiring process.

Want to see EVA-REC in action? Get a free walk-through demo here!

Streamline your hiring process with ease‏

Need to mass hire in a short time? Our award-winning hiring platform can quickly set you up for rapid hiring without costly breakdowns in your process.
Request demo ‏

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