Recruitment Tool: How To Request And Write Reference Letters in 5 Easy Steps

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Have you recently implemented innovative recruiting tools to find the perfect candidate? If yes, all you need now is to sit back and watch your top talent come pouring in.

But wait, did you also verify the candidates’ claims from their previous employers by requesting a reference letter?

If not, you can conveniently do so by using a recruitment tool.

A recruitment tool offers a fast and easy way to request these reference letters online. In this blog post, we will show you how to use the recruitment tool to request and write reference letters.

So, let’s get started!

What is a reference letter?

a recruiter requesting for a reference letter using recruitment tool

A reference letter is a document that provides potential employers with information about your skills, abilities, and character. A previous employer or supervisor usually writes it, but it can also be written by a teacher, coach, or another person who has first-hand knowledge of your work.

A reference letter can be an important recruitment tool, as it can give employers an insight into your strengths and weaknesses that they might not be able to get from a resume alone.

When used in conjunction with other application materials, a reference letter can give employers a well-rounded picture of you as a potential employee.

How to use the recruitment tool to request reference letters

 recruitment tools make it easier to request for references

If you’re requesting reference letters from your network, the recruitment tool is a great way to keep everything organized. Here’s how to use it:

1. Log into the recruitment tool and create a new request.

2. Enter the contact information for the person you’re requesting a letter from.

3. In the request details, outline what type of letter you need and when you need it.

4. Send the request and wait for a response.

5. Once you receive the letter, log into the recruitment tool and upload it to your file.

By using the recruitment tool, you can streamline the process of requesting and receiving reference letters. This will save you time and energy so that you can focus on other aspects of your job search.

Template email requesting the candidate to provide them a reference letter

template for requesting references using  recruitment tool

Hello [candidate],

Thank you for sharing your time with us and giving us a chance to learn more about you as a candidate for the position of [Job Title]. We are excited to discuss the opportunity further and learn more about what you could bring to our team.

I am reaching out to see if you would be able to provide me with a reference letter. Can you please send in three professional references as soon as possible, mentioning their names clearly?

If you have any questions or need clarification, please don’t hesitate to hit reply or give me a call. I’m really looking forward to seeing you soon.

Thank you for your time.

Sincerely,
[Your name]

Feel free to customize it according to your needs.

What makes a good reference letter?

a recruiter requesting multiple references for various employees using recruitment tool

A good reference letter can be helpful in getting the candidate accepted or awarded the opportunity they are seeking. Several things make up a good reference letter.

The first element of a good reference letter is that it is well-written. The writing should be clear and concise, and it should highlight the applicant’s strengths.

The second element is that the information in the letter is accurate. If the letter contains false information, it could hurt the applicant’s chances of being accepted or awarded.

The third element is that the letter is tailored to the specific opportunity for which the applicant is applying.

Tips on how to write an effective thank you note after receiving a reference letter.

recruitment tool helps with sending multiple requests for requesting references

When you receive a reference letter, always send a thank you note to the person who wrote it. This is a great opportunity to express your gratitude and also let them know how the letter has helped you. Here are some tips on how to write an effective thank you note:

  • Thank the person for their time and effort in writing the letter.
  • Express your appreciation for the positive things they said about you.
  • Include a brief update on what you have been doing since they wrote the letter.
  • Make sure to sign off with a warm goodbye.

Wrapping thoughts

Requesting and writing reference letters can be a tedious process, but using a recruitment tool can make it easier. By following the steps above, you can be sure that your request will be processed quickly and efficiently.

We hope this guide was helpful. If you have any questions or run into any problems while requesting or writing your reference letters, don’t hesitate to reach out to our team for help. Good luck with your applications! Looking for a highly efficient recruitment tool to automate the process of requesting references for your potential employees?

EVA-REC is an on-demand ATS recruitment tool that automates and improves the hiring process with AI technology. From small businesses to industry giants – we aim to offer fully customizable world-class features that help create a rich and immersive hiring experience for recruiters and candidates. With EVA-REC, companies can drive merit-based, objective, and fair hiring practices that minimize bias, without dehumanizing the hiring process. 

Want to see EVA-REC in action? Get a free walk-through demo here!

Make the right hires every time

Learn how our award-winning applicant tracking system can help you use AI and automation to save time, eliminate manual tasks, and make the right hires every time.
Request demo

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