How to Source Better Candidates with Recruitment Software: A Step-by-Step Guide

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Finding the best candidates for your open positions can be tough, especially if you don’t have much time to spend on recruiting. Sifting through resumes, updating spreadsheets, and phone screening candidates can take up a lot of your time and energy. You need to find the best people for the job, but it’s hard to do that when you’re busy with other tasks.

Luckily, recruitment software can help you quickly and easily source better candidates.

This way, you can save time and energy by automating the process of finding and sorting candidates. Therefore, this blog post will walk you through a step-by-step guide on using recruitment software to source better candidates! Plus, it also highlights some of the important features to look for in a great recruitment software.

Step One: Define Your Company’s Ideal Candidate

A recruiter using recruitment software to define an ideal candidate

In order to source better candidates using recruitment software, the first step is to define your company’s ideal candidate. This means taking the time to consider what skills and qualities are most important for the role you are trying to fill. Once you have a good understanding of this, you can then use recruitment software to search for candidates who match your criteria.

There are a number of different ways to use recruitment software to find candidates. For example, you can search for resumes that contain certain keywords or use Boolean searches to find candidates with specific skill sets. You can also set up alerts so that you are notified when new candidates who match your criteria are added to the system.

Taking the time to define your company’s ideal candidate and then using recruitment software to find matching candidates – will help ensure that you source only the best possible candidates for your open positions.

Step Two: Post Job Opening

A recruiter using recruitment software to post jobs

Recruitment software is a great way to source candidates if you’re looking to hire better candidates. In fact, it makes finding and hiring better candidates for your open positions easy and effortless.

First, you’ll need to create an account with the recruitment software. Once you’ve done that, you can then start posting job openings. When posting a job opening, be sure to include all relevant information, such as the job title, duties, qualifications, and compensation.

Once you’ve posted the job opening, candidates will start applying for the position. You can then use the recruitment software to screen candidates and narrow down your choices.

After selecting your top candidates, you can contact them and arrange interviews.

Step Three: Narrow Down the List of Candidates and Organize Candidates

A recruiter using recruitment software to organize candidates

Sourcing better candidates doesn’t have to be difficult. You can easily parse resumes using recruitment software to find the best candidates for the job.

First, take a look at the job posting and make a list of the required qualifications. Then, scan through the resumes of potential candidates and narrow down the list based on who meets the qualifications.

Once you’ve narrowed down the list, it’s time to start parsing through the resumes.

Recruitment software can help you quickly identify red flags, such as gaps in employment or discrepancies in education levels. Finally, organize the remaining candidates by their qualifications and experience. This will help you quickly identify who is best suited for the job and easily source better candidates.

Step Four: Reach Out to Candidates

A recruiter using recruitment software to reach out to candidates

The next step in sourcing better candidates with recruitment software is to reach out to candidates. You can use the software to create a list of potential candidates and then reach out to them through the software’s messaging system.

When you reach out to candidates, it’s important to personalize your message. Mention something that you saw on their profile that made you want to reach out to them. For example, if they have experience in the same industry as the job you’re hiring for, mention that in your message.

It’s also important to be clear about why you’re reaching out. Let them know that you’re interested in learning more about their qualifications and why they would be a good fit for the job. If you have a specific job opening, let them know that too.

Important Features to Look For In Great Recruitment Software

A recruiter using recruitment software for their hiring needs

When you are on the lookout for a great recruitment software, there are some important features to keep in mind.

  • Branded Career Pages

A lot of recruitment software out there allows you to create modern and branded career pages. And it’s a great feature to have! Here’s why: when potential candidates visit your career page, they should be able to immediately see that it’s associated with your company. That way, they can trust that the information on the page is accurate and up-to-date.

Plus, having a branded career page makes your company look more professional and credible. Candidates are more likely to apply to a company that seems organized and together. So if you’re looking for recruitment software that will help you attract top talent, make sure it enables you to create branded career pages!

  • Smart Filtration

With so many options to choose from, it can be hard to know which recruitment software is right for your business. However, smart filtration is one key feature you should look for in recruitment software. This type of filtration allows you to quickly and easily identify the best candidates for the job, saving you valuable time in the recruitment process.

In addition, smart filtration can also help to improve the quality of your hires by ensuring that only the most qualified candidates are considered for the role. As a result, investing in recruitment software with smart filtration can be a wise decision for any business.

  • Advanced Analytics

Recruitment software has come a long way in recent years, and the best software provides advanced analytics that can help identify top performers.

But now, with advanced ATS recruitment software and data-backed analytic tools, recruiters can get quick access to advanced analytics and data-driven insights. Where they can learn everything they need to know about the candidates and easily track recruitment metrics. As a result, you can easily get a bird’s eye view of candidate sources, the total number of candidates disqualified, and the candidates hired. You will also get deeper insights on time saved, cost saved, time-to-disqualify, and time-to-hire.

Not only that, but collecting data-driven insights automatically helps recruiters allocate their budget, unearth hiring issues, increase productivity, forecast their hiring, and make more objective hiring decisions.

  • Team Collaboration

The best recruitment software will allow your team to easily post jobs, share candidate profiles, and give feedback – all in one central place. This makes it easy for everyone to stay on the same page and ensures that no stone is left unturned in the recruitment process.

In addition, recruitment software can help to automate repetitive tasks, freeing up your team’s time to focus on more important things. When used correctly, it can be a powerful tool for any recruitment team. So if you’re looking for recruitment software to help your team work better together, keep an eye out for these essential features.

  • World-class Integrations

Recruitment software that doesn’t integrate with the tools and platforms your team is already using is a recipe for disaster. Therefore, you need to choose one that provides a wide range of options for integrations, so you can tailor it to fit your team’s unique needs.

For example, leverage recruitment software that integrates well with the tools you use daily, like Gmail, DocuSign, Slack, Microsoft Teams, Zoom, and more. This will save you time and money and make your team more efficient and productive. When considering recruitment software, be sure to ask about its integration capabilities. It could make a huge difference between a seamless recruitment experience and a great one.

The takeaway

Sourcing better candidates doesn’t have to be a difficult task. By using recruitment software, businesses can easily find qualified individuals that are a good fit for the company. This guide has outlined a few simple steps to get started. Along with the most important features to look for while choosing the best recruitment software. So, with a little time and effort, businesses can improve their candidate sourcing process and find the best employees for the job.

EVA-REC is a futuristic recruitment software that automates and improves the hiring process with AI technology. It arms leading enterprises with world-class features that help them create a rich and immersive hiring experience for recruiters and candidates alike. With EVA-REC, companies can drive merit-based, objective, and fair hiring practices that minimize bias without dehumanizing the hiring process.

Want to see EVA-REC in action? Get a free walk-through demo here!

Make the right hires every time

Learn how our award-winning recruitment software can help you use AI and automation to save time, eliminate manual tasks, and make the right hires every time.
Request demo

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