Recruiting Solutions: Guide on How to Write a Great Reference Letter

Writing and sending emails can be daunting for some recruiters, especially if there are lots to send internally and externally. As an HR manager, you want to guarantee that the hiring and onboarding processes are done efficiently, while also ensuring that your employees are well supported by the HR team.

EVA-REC and other recruiting solutions come in handy to provide a smooth and fair hiring process. Such software allows you to send emails with a few clicks!

If you are asked to write a letter of recommendation for employment, you could be wondering what information to include—and what to keep out. A reference letter, sent through recruiting solutions, is used to recommend someone and offers an overview of their talents, experience, knowledge, and personality.

This letter of recommendation can give more information than just listing references for the potential employer to contact. However, there are correct and incorrect ways to write these reference letters, and you must create a letter that serves as an endorsement.

Here is your guide on how to write a great reference letter through recruiting solutions.

If you can’t write a positive reference letter, skip it

Before deciding to write and send a reference letter with the assistance of recruiting solutions, be sure you believe you can write a favorable letter of reference for this individual. If you can’t speak positively of the employee’s talents and achievements, decline the request for a recommendation.

How to write the reference letter using recruiting solutions?

A reference email letter sent through recruiting solutions should also have a clear subject line with the candidate’s name, the position for which they are applying, and the objective of it. A subject line can be for example, “Recommendation Letter for (name) – (job position).” The following outline can help you in writing one.

When writing a reference letter, know the recipient’s name, and start your letter with a greeting such as “Dear, (name)” If you’re writing a general one, start it with “To Whom It May Concern.”

1st paragraph

The first paragraph of a reference letter template highlights your relationship with the employee you are referencing and why you are qualified to write a reference letter for them. This part of the letter would indicate how long you’ve known and worked with the employee.

2nd paragraph

The second paragraph of the reference letter template offers detailed information about the individual being referenced, such as why they are qualified, what they can contribute, and why you are sending a reference letter.

Here, you should provide relevant examples. These examples can assist the employee you’re suggesting to stand out from the other candidates and emphasize their qualifications.

3rd paragraph

When writing a reference letter provide details on how the person’s talents and experience match the position they are looking for. Remember that you are showing off and highlighting this person’s skills, and the more closely their skill set matches the job description, the more likely they will be interviewed.
Write several examples, if possible, of how this employee has displayed the skills listed in the job description.

Conclusion/Summary

This section of the reference letter template contains a summary of why you recommend the person.
At the end of the reference letter template, mention that they can contact you for more information. Also, include a phone number or/and an email address and end it with a courteous closing, followed by your name and signature.

Example of reference letter template to use through recruiting solutions

Dear (name), or To whom it may concern,

I am writing to recommend (employee’s name). (He/She/They) worked with us at (company’s name) as a (job title) and (reported to (name)/ worked with (name) in my position as (your job title).

As an employee, (employee’s name) was always (qualities). During (his/her/their) time in my team, (he/she/they) managed to (mention achievement).

Their job of (position) carries the following responsibilities (describe briefly the job). (Name) has experience in (mention experience), skilled in (details of skills), and is also (characteristics). (Name) had a motivating attitude and had a good relationship with all team members.

I would happily re-employ (name) as I consider (him/her/them) to be a valuable member of the team, who consistently achieved good results and delivers all expectations.

Sincerely,
(Name)
(Signature)

Bottom line

Recruiting solutions help recruiters to send any email required in a matter of minutes. If you were asked to write a reference letter for an employee, be confident while writing it, making sure to highlight their qualities and achievements while staying relevant to the job position they’re applying to.

Your reference letter may influence the decision. Use the given email template, tweak it, and make the required adjustments before adding it to the recruiting solutions to meet the company’s brand identity!

EVA-REC is an award-winning hiring platform that automates and improves the hiring process through next-generation AI technology. Small businesses to industry leaders rely on EVA-REC to find and hire the people they can depend on.

Did you find this email template helpful? For more email templates and HR resources, visit our HR resources blog where you will find a vast range of useful advice, tips, and resources for you and your HR team! And if you’d like to try our award-winning recruiting solutions, book a free one-on-one demo here!

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