Astonishing Ways To Use A Hiring Tools- Follow These 5 Tips To Save Time If You Are an Overwhelmed Recruiter

The future of hiring tools is here.

The days of working in an office (at least primarily) are seemingly over, for many professionals across the globe.

To adapt accordingly, companies of all kinds are embracing the remote workforce (or a hybrid version that allows employees to work from home most of the time). They’re also adjusting their recruiting efforts by adapting technologies to find and hire new team members who can help them grow.

Is your team feeling overwhelmed by this change? Are you looking for an easier way to save time and ramp up productivity?

Well, you came to the right place!

Here are their top tips for saving time that won’t compromise the quality of your work. On the other hand, it can actually elevate it.

Let’s dig in.

Allocate Time For Important Tasks And Finish Them

The single most valuable efficiency hack is blocking off chunks of time on your calendar to do essential work uninterrupted. Every week, you can set aside focus time, usually one or two hours, dedicated to tasks like sourcing candidates and conducting screening calls. You can also use hiring tools that will help you manage all of your candidates in one centralized place.

Considering how hot the market is right now, candidates are not only looking at the role and compensation, but they’re also looking for an innovative company. Ultimately, they’re looking for a company that has a fast, efficient, and modern hiring process. They’re thinking:

“Will this company get back to me in a timely manner and give me feedback, updates, and more information on the next steps?”

This is a big portion of candidate experience, which ultimately should help you with winning the candidate over!

Have Group Meetings With Hiring Managers To Share Pipelines And Calibrations

Another tactic you can use to make your weekly syncs as efficient as possible is to group some together by the department. If, for example, you are hiring for a number of different marketing roles, meet with various marketing leaders at the same time, so you can tap into each other’s pipelines and make useful recommendations.

Your department is looking for similar candidates. So by having weekly syncs at the same time, there’s no need to constantly be on call with one hiring manager saying they’ll talk to another and get back to you. This way, nothing falls through the cracks.

Another top tip for making these meetings more productive is to calibrate early and often — starting with making sure the hiring manager really understands and internalizes how the feedback loop will work. You can do this by using hiring tools like an applicant tracking system (ATS) to solicit and share feedback between team members fast.

Leverage An ATS For Rapid-fire Sourcing

Hiring tools like an ATS will not only create an efficient feedback loop. You can also use it to speed up the sourcing process. Whenever a new role opens up your first move should be to dig into ATS data to look for previous candidates who might be a good match.

These are candidates who have already expressed interest in working in your company and in this type of role. They’ve already engaged with your company, so looking at previous candidates is always the first place that you should go.

Not only that, but you can even source top talent through 2,000+ job boards!

This approach can be efficient in more ways than one. Not only can hiring tools like an ATS help you find a pool of qualified talent right at your fingertips but it also allows you o post jobs on 2,000+ job boards!

This is designed to enrich your job ad and sourcing process, by making it easier to attract and hire top talent across a global portfolio of renowned job boards.

Take Advantage Of Hiring Tools To Automate Routine Tasks

A recruiter’s day tends to be littered with small manual tasks. That’s why you should rely on a range of hiring tools and browser extensions to reclaim some of the time that can be sucked up by repetitive tasks.

You can use Mixmax, which allows them to apply email templates and insert scheduling links at the click of a button. Depending on the type of meeting you are trying to schedule, you can give candidates the option to book you for 15 or 30 minutes, without requiring an endless back and forth.

The scheduling tool Calendly also minimizes the logistics involved in setting up calls. Your team can also leverage email sequencing tools, which will enable them to automatically send follow-up messages to unresponsive candidates.

Use Briefings And Preset Interview Questions To Eliminate Redundancy

When it’s time to kick off interviews for a role, brief everyone involved beforehand — pulling the interviewers together and discussing what the hiring manager is looking for and what their individual focus areas are.

It eliminates any ambiguity and will allow for them to put their feedback in faster after meeting with each candidate because it’s crystal clear what competencies they’re assessing for.

Your team should also provide interview questions to each panellist through. This ensures interviewers won’t waste time asking the same questions, while also reducing the bias that can creep in when people make up their own questions.

Creating interview questions through hiring tools may appear like more work on the front end. But it makes the process way more efficient because you only have to build it out once for each role — then for every candidate you interview, all the questions are already there.

Concluding Thoughts

A recruiter’s job is never done. But with the help of hiring tools, at least a recruiter will be able to get through tasks in a fraction of the time. This should relieve some of the anxiety that is often associated with the job. Now, recruiters can feel more empowered as they automate their tasks and crush all their recruiting goals through advanced hiring tools!

EVA-REC is an award-winning ATS that helps small businesses to corporate giants build skilful workforces and hire top talent at scale. It makes it far easier for hiring teams to find, attract, and recruit top talent, each and every time. With world-class integrations and AI features, EVA-REC helps companies drive merit-based, objective, and fair hiring practices that minimize bias, without dehumanizing the hiring process.

Request a free demo and see how our ATS can help you save time and make recruiting painless and hassle-free.

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