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Hiring Solutions: How To Onboard Summer Interns Successfully

July 22, 2022

Tima Rassool

Tima Rassool

Content Writer

If you’re hiring young, fresh, and innovative new interns, you need to impress them with an equally creative onboarding process through hiring solutions.

Stacking their desks with a mountain of paperwork will no longer cut it. You need to make them feel at ease, provide them all the assistance needed to learn and develop their knowledge.

With the help of hiring solutions, mundane tasks are automated, emails are sent easily and communication with teammates is streamlined. Therefore paving the way for a smoother onboarding experience. 

Here are six great steps to help you get started!

Establish the goals of your internship program

 

When planning your company’s internship program, start by defining the company’s vision, mission and goals. Also, explain the reason behind having an internship program.

Ask yourself and team leaders: how will we benefit from having an intern onboard? What are the intern’s tasks and duties? Are there any tasks that can be worked on within the internship period of time? Would you be willing to provide full-time employment at the end of the internship?

Prioritizing these aspects before diving into an intern program helps ensure that resources are allocated efficiently which will set the stage for a great onboarding process through hiring solutions.

Communicate goals and expectations with interns

Engaging the team through hiring solutions

Interns might need more guidance than full-time or part-time employees, as it could be their first work experience after graduating. As a result, it’s critical to clarify working hours, dress code, and other policies and regulations.

Also, set goals in advance by sending a welcome/introduction email through hiring solutions like EVA-REC. Make sure to let interns know you’re available to help with any questions or information.

A hiring solution like EVA-REC allows you to send automated emails to candidates. Let’s say, you would like to inform new interns of a few company regulations, all you have to do is use the hiring solution to add the main points and an email will be instantly sent.

To help interns rock their first day of internship, you could schedule a new hire orientation session where you highlight the company’s values and culture. You can also briefly mention their responsibilities, tasks, and what you expect from them.

Finalize paperwork before onboarding them

Using hiring solutions to finalize paperwork

If interns have any questions or concerns, schedule a call through hiring solutions or a meet-up to address them. Also, have all the documents and papers needed ready. In case a few documents are missing, be sure to mention them to the intern.

Then, with the help of the IT department, be sure candidates have access to all the accounts they need such as Slack, Google Drive, Trello, or Microsoft Teams. By following these steps, you’ll ensure that all interns are well onboard and familiar with any software used during their duties or projects.

Introduce new interns to the team and department

Teammates using hiring solutions

Like any new employee, you want to introduce your intern to the team by sending a welcome email through hiring solutions. Make sure to include the intern’s role, background, and what specific projects they’ll be working on. 

It is important for interns to be paired with entry-level, or fresh graduate employees, because they’ll be able to relate more to interns, offer advice, and integrate interns into the company’s social networks. 

Make the first days count

satisfied employee using hiring solutions

New hires are most likely nervous. They don’t know what to expect and they most likely want to fit in. So make sure they’re first days are memorable! Through the hiring solutions you can assign a shadow or buddy to the new hire who will guide them through the process, assign tasks, and answer all their questions. 

Introduce new staff to your whole team. Allow at least one assigned buddy to accompany them to lunch. Whatever your technique, make it a daily mission to make your interns feel welcome, at ease, and part of the team! 

Get valuable feedback from interns

employees received feedback through hiring solutions

It is essential to ask your interns for feedback at the end of their internship, just like you do with your full-time employees. This will show them that you value their input and thoughts.  

It will also help you and your team improve the whole internship process in the future by boosting engagement, enhancing the onboarding process using hiring solutions, providing more value to interns, giving them a memorable experience, and attracting more talented interns in the future.

With the help of hiring solutions such as EVA-REC, interns can share feedback, comments, and engage in discussions with the team in real time.

Last few words

Even if interns are only joining your company for a short period of time, they still deserve to go through a wonderful onboarding process with the help of hiring solutions. So make sure you craft a process that assists interns all throughout, helps them adapt to the work environment, unleashes their full potential, and starts their internship on the right foot.

Looking to onboard new hires for your company? We got you covered!

EVA-REC is an end-to-end hiring platform that automates and improves the hiring process with AI technology. From small businesses to industry giants – EVA-REC helps companies drive merit-based, objective, and fair hiring practices that minimize bias, without dehumanizing the hiring process. Request a free demo and see how our ATS can help you save time and make recruiting painless and hassle-free.

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Hire, assess, onboard and manage top talent for every job. See how Elevatus streamlines everything; from acquire to new hire.

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Author

Tima Rassool

Tima Rassool

A wordsmith, storyteller, and content strategist – Tima is an MBA graduate with 6+ years of experience in the world of HR. With over 2,000 blogs under her belt, Tima's expertise and insights have helped businesses across the globe take their recruitment to the next level and stay ahead of the curve.

Turn top talent to employees fast

Hire, assess, onboard and manage top talent for every job. See how Elevatus streamlines everything; from acquire to new hire.

Request a demo