A female recruiter writing a job offer email template

HR Resources

How to Write a Compelling Job Offer Email Template Today – Free Sample + 4 Great Tips

October 30, 2022

Tima Rassool

Tima Rassool

Content Writer

Email is one of the most important tools in your arsenal regarding job offers. It’s your chance to make a great first impression and convince potential hires that you’re the right company for them.

However, writing a compelling job offer email template can be tricky. You must ensure that you include all the relevant information without sounding pushy or desperate.

Therefore, to save you the stress, we’ve put together a free job offer email template, along with some great tips on how to write a compelling job offer email!

Free Job Offer Email Template

A male recruiter writing a free job description on Tab

To help you get started, we’ve created a free job offer email template that you can use. Feel free to edit and customize it to fit your company’s needs.

Hello ____,

We are excited to offer you the position of _____ at our company. We believe you have the skills and experience needed to excel in this role.

The salary for this position is _____ per year, with a sign-on bonus of _____. The benefits package includes health insurance, a 401k, and vacation days.

We want to schedule a meeting with you to discuss the details of this offer. Please let us know if you have any questions or concerns.

Thank you for your time,

__(Your name)__

1. Start with a Personalized Greeting

A recruiter writing a content writer job description template

To ensure you write a compelling job offer email template, it is important to start with a personalized greeting. Don’t jump into the offer right away without addressing the potential hire by name. This will make the email sound cold and impersonal.

Instead, warmly greet the potential hire and let them know you’re excited to offer them the position. This small gesture will go a long way in making a good first impression.

2. Include All the Relevant Information

A female HR manager working on laptop

When writing a job offer email template, it is important to include all the relevant information. This consists of the salary, benefits, and start date. It is also a good idea to include a brief overview of the company and the team the potential hire will join.

This information will help the potential hire make an informed decision about whether or not to accept the offer and help them prepare adequately for the new role.

3. Be Concise and to the Point

A smiling female recruiting working on laptop

When writing a job offer email, it is essential to be concise and to the point. There is no need to go into great detail about the company or the position. The potential employee already has all of this information at their fingertips.

The goal of the email is to simply convince the potential hire that this is the right opportunity for them and that you’re the right company. Therefore, focus on highlighting the key points that will make the offer irresistible.

4. Use a Call to Action

A male HR manager on glass working on Laptop

Finally, it is important to use a call to action to write a compelling job offer email template. What do we mean by that?

A call to action is simply an instruction to the potential hire on what they should do next. For example, you might say, “Please reply to this email within 24 hours to accept the offer.” This will ensure that the potential hire knows exactly what is expected of them and will help move the process along.

Wrapping Up

Writing a compelling job offer email template can be tricky, but with these 4 great tips, you’ll be able to nail it. Make sure to start with a personalized greeting, include all the relevant information, be concise and to the point, and use a call to action. If you follow these tips, you’re guaranteed to write an email that will make the potential hire want to say yes!

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Author

Tima Rassool

Tima Rassool

A wordsmith, storyteller, and content strategist – Tima is an MBA graduate with 6+ years of experience in the world of HR. With over 2,000 blogs under her belt, Tima's expertise and insights have helped businesses across the globe take their recruitment to the next level and stay ahead of the curve.

Turn top talent to employees fast

Hire, assess, onboard and manage top talent for every job. See how Elevatus streamlines everything; from acquire to new hire.

Request a demo