Project Coordinator Job Description

Don’t think your company needs a Project Coordinator? Think again! Once you’ve hired or assigned one to your team, you’ll never want to be without one again. Project Coordinators are well-versed in project details. They are involved in the day-to-day complexities of project progression in ways that team members with a narrow scope or high-level project managers are not. Moreover, there are three core benefits of having a project coordinator on your team: better workflows, improved budget management, and stronger information flow. All of this should be mentioned in the Project Coordinator job description when you are hiring one.

A Project Coordinator is a very crucial member of the management team. That’s why we offer the best Project Coordinator job description for you to recruit top performers.

Project Coordinator job description brief

We are looking for a responsible Project Coordinator to manage and organize a wide range of projects, from simple activities to complex plans. The Project Coordinator will be collaborating closely with our Project Manager. He or she will be also developing comprehensive action plans for projects, including resources, timeframes, and budgets. The ideal candidate for this role will be responsible for various coordinating tasks such as schedule and risk management, as well as administrative duties such as project documentation maintenance and financial queries. To be successful in this role, you must have excellent time management and communication skills, as you will work with clients and internal teams to meet deadlines. Finally, the Project Coordinator’s responsibilities include ensuring that all projects are completed on time, within budget, and to high-quality standards.

Project Coordinator job description responsibilities

• Coordinate project management activities, resources, equipment, and information.
• Divide projects into manageable steps and set deadlines.
• Collaborate with clients to identify and define requirements, scope, and goals.
• Assign tasks to internal teams and help with scheduling.
• Make sure that clients’ needs are met as projects evolve.
• Help with budget preparation.
• Analyze risks and opportunities.
• Oversee project procurement management.
• Keep track of the project’s progress and deal with any issues that arise.
• Serve as the point of contact for all project participants and communicate project status.
• Work with the Project Manager to identify and remove roadblocks.
• Use tools to monitor working hours, plans, and expenses.
• Deal with all necessary legal documentation (e.g. contracts and terms of the agreement).
• Create and maintain comprehensive project documentation, plans, and reports.
• Ensure standards and requirements are met by conducting quality assurance tests.

Project Coordinator job description requirements and skills

• [X] years of proven experience as a Project Coordinator or a similar role.
• Proven experience in project management, from conception to delivery.
• Excellent ability to prepare and interpret flowcharts, schedules, and step-by-step action plans.
• Proficient in organizational skills, including multitasking and time management.
• Strong client-facing and teamwork skills.
• Knowledge of risk management and quality assurance control.
• Strong working knowledge of Microsoft Project and Microsoft Planner.
• Practical knowledge of project management tools (e.g. Basecamp or Trello).
• BSc in Business Administration or related field.
• PMP / PRINCE2 certification is a plus.

Project Coordinator job description frequently asked questions

What does a Project Coordinator do? Project Coordinators are the driving force behind the success of every key project or program your company seeks to accomplish. Day-to-day, they align projects with business goals, construct detailed work plans, manage teams, achieve milestones, and communicate the results across an audience of key stakeholders. Who does a Project Coordinator work with? Project Coordinators help Project Managers by performing a variety of administrative tasks to keep projects on track and within budget. What are the differences between a Project Coordinator job description and a Project Manager one? If you’re wondering what the distinction between a Project Manager and a Project Coordinator is, it all comes down to the scope of their work. Project Managers are accountable for a project’s overall success.  The project Manager job description includes that they need to ensure the smooth execution of a project, they may set goals and develop high-level operational processes. A Project Coordinator supports the Project Manager with execution. The project Coordinator job description includes responsibilities from organizing and managing administrative tasks to maintaining open lines of communication among project stakeholders. They ensure that everything runs smoothly and that problems are addressed as they arise. They may act as a conduit for information between the team and the project manager, whereas the project manager reports directly to senior stakeholders or clients. The job of the Project Coordinator completes the Project Manager’s role, and vice-versa. They are not one or the same. What makes a good Project Coordinator? The challenging and fast-paced environment of a Project Coordinator requires excellence to keep things running smoothly. They must be able to work well under stress, all while providing quality work. A good Project Coordinator should be detail-oriented, dependable, able to solve problems, and an excellent communicator. Don’t forget to mention these skills when you are writing a Project Coordinator job description. Did you find this Project Coordinator job description helpful? If you’d like access to more description templates, visit our HR resources blog, where you’ll find hiring best practices, recruitment trends, and tips and tricks that help you stay ahead of the competition. What’s more, you can post this job ad across 2,000+ different job boards in one single click with EVA-REC! EVA-REC is an advanced hiring platform that helps small businesses to corporate giants build skillful workforces and hire top talent at scale. Its purpose is to help companies of all sizes find, attract, and hire the right people, every time. It offers world-first AI features that are fully customizable – and create a rich and immersive hiring experience for HR teams and candidates alike. EVA-REC opens doors to a more diverse talent pool and makes it far easier for HR professionals to find them. Contact us today to schedule a free demo!

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