A recruiter using hiring solution for hiring at scale process


4 Important Strategies to Optimize Your Hiring at Scale Process

October 16, 2022

Reem Al-Tamimi

Reem Al-Tamimi

Content Writer

It's always good news for a company to grow and open new branches. It shows that everything is going smoothly and just as planned. However, it's concerning news for the recruiting team. Recruiters understand that the new branch will require hiring hundreds of new employees in a short period of time. They also recognize that their current, outdated, and inefficient recruitment process will probably be insufficient for hiring at scale. There are, of course, potential downsides to hiring at scale. One of them is that hiring a mass number of candidates at once can have a detrimental effect on the company culture. Because, how can you hire a large number of candidates in a short period of time without compromising quality? Fortunately, you can!

All you need to do is plan and execute these great strategies for hiring at scale.

Have a great hiring plan in place

recruiters planning for hiring at scale process

While hiring at scale can be a tough gig to coordinate, the first step you need to take is to have an awesome hiring plan in place. A complete hiring plan will allow you to more accurately forecast your budget needs for upcoming events, and it will help you understand how quickly you need to recruit for each role. Of course, this is based on the size of your hiring team and the number of roles that need to be filled in a given time period. To kickstart your hiring plan, you can start by answering the following questions: What are your needs for the upcoming events?

  • What are your company goals?
  • What strategic initiatives are planned for the near future?
  • What roles will be required to achieve these goals?

How much will it cost to hire the employees necessary to meet your goals?

  • Can the positions be afforded by the company?
  • How much money will the company spend on advertising the positions?

Where will you look for qualified candidates?

  • How will the company find candidates?
  • What type of candidates are required for each position?
  • How soon do you think you'll be able to fill each role?
  • How many hires do you need?

However, in order to answer these questions, each department must first understand what their needs are for the upcoming events. That is why, when it comes to hiring at scale, you'll want everyone to be on the same page. Moreover, it is crucially important to document the hiring process and take into account all of the elements mentioned above.

Expand your candidate sourcing

Talent acquisition specialisit sourcing candidates for hiring at scale process

To expand your reach, you need to think about how you can reach your potential candidates through multiple channels. A well-defined candidate sourcing strategy aims to increase candidate engagement and improve the candidate experience in order to attract quality candidates. A talent sourcing strategy also allows your company to recruit proactively and keep a well-organized pipeline of candidates. Needless to say, you need a cutting-edge hiring solution to implement a more seamless and holistic approach to hiring at scale. This would be the right time to leverage a hiring solution like EVA-REC. It ultimately helps you source candidates through 2,000+ job boards and channels. Even better, you can even get fruitful job board recommendations that are solely based on the job’s requirements. As a result, this will free you up your time so you can focus more on what’s important; such as building better connections with candidates when hiring at scale. All in all, a hiring solution allows you to follow a more targeted approach and take your sourcing process to the very next level.

Invest in your employer brand

A recruiter optimizing the employer brand for hiring at scale process

Even if you’re a well-reputable company with the best products in the market, if your employer brand is lagging behind – top talent won’t be enticed to apply to your vacancies. Keep in mind that money is no longer a luring factor for most potential candidates. The truth is, modern-day candidates are now looking for opportunities for growth, a good work-life balance, and a workplace that allows them to thrive. This is why developing your employer brand cannot be emphasized enough. A great place to start is by showing the candidates how innovative your company is, creating and optimizing a great career page, and providing a memorable candidate experience. Luckily, a hiring solution like EVA-REC allows you to create a branded career page that highlights your brand and puts your jobs under the spotlight. It does so by allowing you to customize the page with your compelling benefits, work environment, team testimonials and so much more! As a result, this will help you attract candidates that seamlessly resonate with your company values and are qualified for your jobs.

Develop a fast screening process

A recruiter hiring at scale with a hiring solution

The best tip for screening candidates when hiring at scale? Automate, automate, automate! The easiest way to develop a fast screening process when hiring at scale is by leveraging an AI-powered hiring solution. Because the chances are, if you start aggressively advertising openings, you are going to be overwhelmed with an avalanche of applications. And not all of them will be suitable. Here is how a hiring solution can help you with that. Whether you have online or offline resumes, a hiring solution like EVA-REC allows you to centralize your resume database with ease. All you have to do is drag and drop them into the system and it will handle the rest for you. How so? For starters, the hiring solution parses the information in the candidates’ resumes and then creates a profile for each and every candidate. Better yet, it allows you to rank candidates in order of qualification, and match them to the most suitable jobs. Therefore, this allows you to sail through the screening process 80% faster and incredibly pinpoint top talent at a glance!

Plan the training and onboarding process

A team is onboarding candidates in a group after hiring at scale

It is worth remembering that onboarding is a crucial part of the hiring process, so make sure you create an excellent onboarding experience to entice your new hires to join your team. However, it’s not easy to onboard new hires when you’re hiring at scale. Therefore, you need to implement an engaging and exciting onboarding process. If you do need to onboard a bunch of new hires at the same time, you need to plan ahead of time to ensure you have a structured and efficient process. For example, you can organize new hires into groups so they can go through onboarding and meet their new colleagues together. Don't forget to check in on them on a regular basis to see how they're doing. Plus, you can always use advanced onboarding software to onboard new hires before day one. Where you can designate tasks, integrate new teammates faster, evaluate onboarding success, and create memorable first days for new hires.

Wrapping it up

Hiring at scale can be stressful for everyone involved. As a recruiter, you're probably under pressure to fill vacancies on time and recruit top talent faster. Luckily, you can tackle this all by having these well-planned hiring strategies at your disposal. See how EVA-REC can help ease your hiring at scale process today! EVA-REC is an on-demand hiring solution that automates and improves the hiring at scale process with AI technology. From small businesses to industry giants – it offers fully customizable, world-class features that help create a rich and immersive hiring experience for recruiters and candidates. With EVA-REC, companies can drive merit-based, objective, and fair hiring practices that minimize bias without dehumanizing the hiring process. Request a free demo to get started.

Recruit better, faster, and fairer

Join hundreds of recruiting teams who increased their hiring success and recruited winning teams with Elevatus.

Request a demo


Reem Al-Tamimi

Reem Al-Tamimi

Recruit better, faster, and fairer

Join hundreds of recruiting teams who increased their hiring success and recruited winning teams with Elevatus.

Request a demo