Employee Referral Program Email: How to Write a Professional Email for Your Business

Is your company growing at an exponential rate? Are you looking for superstars to join your powerhouse team? 

Well, if you’re not able to find top talent externally, it might be time to look internally! Oftentimes, your current employees can be your best recruiters. They already know your company culture and its needs. If you want to find top performers for your company, don’t forget to clue in your employees! They can be your secret weapon in the search for the best candidates. What’s the best way to do that? By sending out compelling and awesome employee referral program emails! 

While we know that drafting a great email is no walk in the park – we’re fortunate to have hiring tools that can make the process as refreshing as a summer breeze. With the most recent advancements and innovations, most businesses are integrating hiring tools to accelerate and streamline the process. These hiring tools essentially streamline all administrative tasks on a recruiter’s plate – including sending automated and personalized emails to candidates and employees! All you need is this great employee referral program sample email that we have already prepared for you!

In addition to this employee referral program email template that you can customize, we’re also sharing some cutting-edge tips on how to attract the best talent using the latest hiring tools. Let’s dive right in! 

All about employee referrals

So what is an employee referral? An employee referral is when you’re looking to fill an open vacancy, and your existing employees suggest candidates that they believe to be qualified for the role. 

Afterward, the hiring team will decide whether or not the candidates suggested are a suitable fit. Where they will review their resumes and experience and qualify them through interviews and assessments. On the other hand, if you’re using automated hiring tools, the hiring process will be far easier and less time-consuming, especially when you have a powerful employee referral program set in stone.

What are employee referral programs?

An employee referral program is a structured approach to gathering referrals from your workforce. While your teammates can still suggest prospective candidates, sporadic and random referrals are still considered unreliable as a recruitment strategy. To maximize the success of employee referrals, it’s important to have a great program and employee referral program email in place.

If you’re eager to learn how to craft an email that encourages employee referrals, then let’s delve deep into the process! 

What to include when sending employee referral program emails?

By implementing employee referral programs, you introduce an additional component to your hiring strategy, which will bring you closer to recruiting the ideal candidate. So if you’re eager to learn how to craft an email that encourages employee referrals – then let’s delve into the process! 

Here’s what you need to include in the employee referral program email:

• Why referrals are important for you
• How should employees suggest candidates
• What information do you need
• How long will the process take
• A brief job description of the position (roles and responsibilities)
• Needed requirements and skills
• Department they will be working in

Also, it is important to mention your employee referral program rules and any employee referral bonus programs you may have. 

Employee referral program email example that you can customize and use through hiring tools

Subject line: We’re hiring! Do you know a great (Job title)?

Attention Team,

Exciting news! We are on the hunt for a stellar (Job title) to join our ranks and elevate our (X department) to new heights.

We need someone who is up for the challenge of (briefly mention duties and tasks responsible for) and has a track record of (add top requirements for the position). Our ideal candidate is not only skilled but also shares our company’s core values.

If you know someone who fits this description and would be an excellent addition to our team, we would love to hear from them. Ask them to send an email to our recruiting team stating they are referred and provide their contact details.

Join us on this exciting journey toward success!

Sincerely,

(Name)

(Signature)

Finally

As a growing company, we know managing employee referral programs is key. It’s like having your own personal talent scout team! And when it comes to writing employee referral emails, it’s essential to get it right. After all, we’re talking about finding top-notch talent that fits the bill!

You’ll want to keep your guidelines crystal clear to ensure you get the right people in the door. This will help your team find the perfect candidates through referrals. And if you keep things organized and well-planned, you’ll save on costs and time and see a boost in hiring quality.

EVA-REC is an award-winning hiring tool that automates and improves the hiring process through next-generation AI technology. It makes it far easier for recruiters to find, attract, and hire the right people every time. With world-class integrations and AI features, EVA-REC creates a rich and immersive hiring experience for HR teams and candidates alike.

Did you find this email template helpful? For more email templates and HR resources, visit our HR resources blog, where you will find a vast range of useful advice, tips, and resources for you and your HR team! And if you’d like to try our award-winning hiring platform, book a free one-on-one demo here!

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