Step By Step: A Detailed Guide To Connecting Zoom With Elevatus

Hiring teams already live inside Zoom, so connecting it with Elevatus is one of those small setup steps that quickly makes daily work smoother. With the integration in place, you can schedule interviews faster, keep everything organized in one workflow, and reduce the back-and-forth that usually slows hiring down.

Phase 1: Connect Zoom with Elevatus

This phase covers how to link your Zoom account with EVA-REC so meetings can be created and shared automatically.

Step 1: Log in to your Elevatus account

• Open this link in your browser: https://jed-portal.elevatus.io/el/login
• Enter your username and password
• Click Log in

Step 2: Open the Integrations page

• After you log in, look at the blue menu on the left side
• Click the icon that looks like two hands shaking or a connection icon (this is the Integrations section)
• The page will show different apps that can connect with Elevatus

Step 3: Find Zoom Integration

• Scroll until you see the Zoom card
• Under the Zoom logo, click the Connect button

Step 4: Sign In to Your Zoom Account

A new Zoom window will open.

• Type your Zoom email address and password.
• Click Sign In

Make sure you are using the same Zoom account that your team uses for interviews or meetings.

Step 5: Permit Elevatus to use Zoom

After signing in, Zoom will display a page stating that you are about to add Elevatus.

• Check the box that says: “Allow this app to use my shared access permissions.”
• Review the information if you want
• Click the blue Allow button.

This permits Elevatus to create Zoom meetings for you. It does not give access to your personal Zoom password.

Step 6: Confirm that Zoom is connected

You will go back to the Integrations page in Elevatus.

• Look again at the Zoom card.
• You should now see a Disconnect button and a gear icon instead of the Connect button.

If you see Disconnect, it means Zoom is successfully connected to Elevatus.

Step 7: Open Zoom integration settings in Elevatus

You can now check or update a few simple settings.

• On the Zoom card, click the gear icon
• A window called Zoom Integration

Settings will open.

Inside this window, you will see:

• Auto Recordings
• Registrants Email Notification (with a toggle)

Important note: Elevatus no longer uses the Zoom recording feature inside the platform after the latest update. You can still start and manage recordings directly from Zoom during your meeting.

Click Update when you are done.

Optional: How to disconnect Zoom from Elevatus

If you ever need to stop the connection:

• Go back to the Integrations page
• On the Zoom card, click Disconnect
• The button will go back to Connect, which means Zoom is no longer linked

Phase 2: Create and Publish a Job on EVA REC

This phase explains how to set up a job, fill in the required fields, add evaluations, invite your team, and publish the role.

Step 1: Go to EVA REC From the Main Dashboard

From the Elevatus home screen, click the briefcase icon in the left sidebar.

This opens the EVA REC module, where you can create and manage all your jobs and candidates.

Step 2: Add a Candidate

This is where you manually add a candidate to the job you just created.

• Go to the Manage Jobs page.
• Open the job where you want to add a candidate.
• At the top right of the screen, click Add Candidate. This button lets you enter a new candidate into your hiring pipeline.
• A small form will appear. Type the candidate’s name, email, and upload their resume.
• Click Save. The candidate will now appear in the Applied stage of your pipeline.
  

This step is helpful when a candidate applies outside the system or sends their resume directly to you, and you want to make sure they are included in EVA REC.

Step 3: Start Creating a New Job by Selecting a Pipeline

When you choose to create a new job, a pop-up window appears.

Here, scroll through the list of available pipelines and select Default (en) or any pipeline you want to use for this role.

This step determines the hiring stages your candidate will move through once added.

Step 4: Enter the Job Position Details

After selecting your pipeline, you will be directed to the Position section.
Here, start by typing the Job Title, for example, Senior Marketing Specialist.

Then continue by choosing:

• Job Department
• Job Type
• Job Major
• Career Level
• Years of Experience
• Industry
• Degree Type

You can also add required skills in the skills field below.

Step 5: Add Advanced Job Requirements

After completing the basic position details, move to the Advanced section.
Here you can define specific filters that help you attract the right candidates.

Choose or fill in:

• Nationality
• Country
• City and Location
• Gender
• GPA (if required)
• Minimum and Maximum Salary
• Willingness to relocate or travel
• Visa sponsorship options
• Whether the job city or salary should be hidden from the career site

You can also add preferred language and required proficiency level.

These filters help narrow down applicants and ensure they match your hiring criteria.

Step 6: Add the Job Requirements and Proceed

In this section, you can enter the complete list of job requirements, such as qualifications, skills, and experience.

Use the text editor to format bullet points and structure the content clearly.

Below that, select:

• Profile Builder
• Evaluation template (if applicable)
• Job Category

Once everything is completed, click the Next button to move to the next stage of the job creation process.

Step 7: Set the Evaluation Method

From the Evaluate step, choose how candidates will be assessed.

Here you can:

• Select a Scorecard template
• Assign the evaluators who will review the candidate profiles
• Assign the final decision maker

Once evaluators are added, click Next to continue.

Step 8: Choose Promotion Preferences

In the Promote section, you can decide how the job should appear on your career page.

Options include:

• Featuring the job at the top of your career site
• Keeping the default visibility settings

After selecting your preference, click Next.

Step 9: Invite the Hiring Team

In the Invite Team section, you can assign the people involved in the hiring process.

You can add:

• Recruiter
• Hiring manager
• Head of department
• Onboarding team
• Any additional team members

When the team is selected, click Next to continue.

Step 10: Publish the Job

At the Publish step, you can choose to:

• Create and publish the job immediately
• Or schedule the job to go live at a later time
• You may also mark it as a Confidential Job if needed.

Click Create and publish to finalize the job posting.

Step 11: Job Created Successfully

Once published, a confirmation screen appears with:

• A direct link to the job posting
• A pre-filled candidate invitation message
• The job ID

Click Back to jobs to return to your job list and begin managing candidates.

Phase 3: Schedule a Zoom Interview with a Candidate

This phase shows how to open a candidate profile, schedule a meeting, choose Zoom, set the date and time, and send the invitation email.

Step 1: Open the Candidate Profile

• From the job pipeline, click on the candidate name to open their full profile.
• At the top, you can see key details such as AI Matching percentage, current stage (for example Applied), and reference numbers.

On the left side menu, you will find different sections like Profile, Resume, Introduction, Evaluation, Video Assessments, and more.

To move forward with interviews, click on Meetings in the left menu. This is where you will schedule a call or interview for this candidate.

Step 2: Go to the Meetings Section

After opening the candidate profile, scroll to the left-side menu and click Meetings.
This section is used to manage all interviews and calls for the candidate.

To continue the process, click Schedule a meeting.

This opens the window where you will set the date, time, meeting type, and any interviewers who should join.

Step 3: Choose the Meeting Platform

After clicking Schedule a meeting, you will see all available meeting platforms.

This is where you decide how you want to conduct the interview.

To continue the Zoom interview, click the Zoom icon.

If Zoom is already connected to your account, the meeting can be scheduled instantly.
If not, you will first need to connect your Zoom account before proceeding.

Step 4: Select the Date and Time for the Zoom Meeting

Now that you have chosen Zoom as the meeting method, the next step is to set the meeting date and time.

• Click on the box highlighted with the arrow. This opens the calendar and time selector.
• A calendar will appear. Click on the date you want to schedule the meeting for.
• On the right side, click the Time Start field. Pick the exact time you want the meeting to begin.
• Click the Time End field and choose when the meeting should finish.

Step 5: Add Guests and Send the Zoom Invitation

After choosing your meeting date and time, the next step is to invite the people who should attend the meeting.

• Scroll down until you see the section where you can add team members or guests.
• Type the first name, last name, and email of the person you want to invite. If you’re going to add more guests, click the Add new guest button.
• If you want Elevatus to send the meeting email to all guests, tick the checkbox labeled “Send Email From Elevatus”.
• When everything looks correct, click the Send Invitation button shown with the arrow. This will send the meeting details through Zoom and Elevatus to everyone invited. 

Send an invitation!

What the Candidate Will Receive

After you send the Zoom meeting invitation, the candidate will get an email from Elevatus with all the interview details. This email helps the candidate know exactly what to expect and how to join the meeting.

What the Email Includes

The candidate will see:

• Their name and the job they are being interviewed for
• A link to their resume
• The interview date
• The interview start and end time
• The time zone
• A Zoom invitation link
• A short description of what the meeting is about

Why This Email Helps

This email makes everything clear for the candidate. They know the time, the role, and the purpose of the interview. They also receive the Zoom link directly, so they can join the meeting with one click.

It removes confusion, avoids back-and-forth messages, and ensures the candidate arrives prepared and on time.

In case you’re wondering, this is how it will appear. 👇

Why Connect Zoom with Elevatus

Once Zoom is connected to Elevatus, your hiring team can schedule, manage, and join interviews without leaving the platform. This integration removes manual work and keeps your entire interview process organised. Here is why it matters for your business.

1. Faster Interview Scheduling

Recruiters schedule interviews directly inside Elevatus, and the system automatically creates the Zoom link.

There is no need to switch between tools or copy and paste meeting links. Candidates receive the right details the first time, reducing back-and-forth messages.

2. Better Candidate Experience

Candidates receive a straightforward invitation that includes the date, time, and Zoom link. They can join the interview with a single click.

This feels more professional and reduces the chances of missed or late interviews.

3. One Place to Track All Meetings

All Zoom interviews appear in Elevatus under the candidate profile. Hiring managers can see who is meeting which candidate and when. This keeps the team aligned and prevents double bookings.

4. Easier Remote and Hybrid Hiring

Your team can interview candidates from any city or country without changing the workflow.
Zoom works smoothly for panel interviews, assessment days, or quick screening calls. This supports organisations that hire globally or work in hybrid setups.

5. Less Manual Work for HR and Recruiters

There is no need to create separate Zoom meetings: fewer manual emails, fewer calendar edits, and fewer mistakes. Your team can spend more time evaluating talent instead of managing admin tasks.

6. Stronger Collaboration Inside Elevatus

Recruiters, hiring managers, and HR see the same meeting information. Feedback after the Zoom interview is stored in the candidate’s profile. This makes decision-making faster, smoother, and more transparent.

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