New hires are getting onboarded


From Welcome Emails to Virtual Tours: The Comprehensive Guide to Virtual Onboarding

May 22, 2023

Reem Al-Tamimi

Reem Al-Tamimi

Content Writer

Imagine the excitement of having 15 new hires starting this week. However, along with that excitement comes the pressure to guarantee a seamless virtual onboarding process for each and every one of them.

Creating a positive virtual onboarding experience for newcomers can be quite challenging, particularly in the era of remote work, where time and resources are valuable and, well, limited. Without a solid virtual onboarding process, new hires may quickly get lost in the shuffle, lose motivation, and reconsider the opportunity altogether. 

Moreover, in today's interconnected world, negative experiences can spread like wildfire through online channels, damaging your company's reputation and adversely affecting employee morale.

Therefore, embarking on a thrilling journey to create a seamless and rewarding virtual onboarding process for your new hires is an absolute must! And guess what? We've got you covered with an exciting and comprehensive guide that will make crafting an effective onboarding experience a total blast!

Discovering the Importance of Onboarding: Key Points to Keep in Mind

Starting a new job can be overwhelming. Therefore, sprinkling some extra effort in the onboarding process will work wonders to boost retention rates, productivity, and morale. It's true! A well-executed onboarding experience can leave a lasting impression on your new employees and set the tone for their entire journey with your company.

Did you know that 20% of employees leave their job within the first 45 days? But the good news is that a well-executed onboarding process can help keep them around. In fact, a standardized onboarding process can boost new hire productivity by up to 62% and increase new hire retention by 50%. So, if you want to keep your new hires engaged and invested in your company, invest in a solid onboarding process!

However, onboarding is more than just paperwork and orientation sessions. It's a critical touchpoint in the employee lifecycle that helps create the overall employee experience. When done right, it lays the groundwork for the employee's entire journey within your organization to be filled with growth and achievement.

And it's about more than just getting a new hire up to speed. Onboarding can be a great way to connect with your new team members and show them the ropes. Plus, according to the Society of Human Resource Management, 69% of employees are more likely to stick around for three years if they have had an awesome onboarding experience. That's a lot of high-fives and happy dances for HR!

A recruiter talking to new hires during virtual onboarding

Unlock the Power of Virtual Onboarding

What is the virtual onboarding process? Well, for starters, it's more than just a Zoom call and some paperwork. Virtual onboarding is a structured program to welcome new remote employees to a company and help them feel connected from day one. Ask any HR or onboarding pro, and they will tell you that a great virtual onboarding process has the power to shape and define the entire course of a new hire's journey with the company.

During virtual onboarding, newcomers get to know the company culture, mission, values, and expectations. They also receive all the resources, tools, and training they need to succeed. And with the rise of remote work, virtual onboarding has become increasingly important in ensuring new hires feel supported and engaged, no matter where they are in the world.

But how can companies create an effective virtual onboarding program that engages new hires and sets them up for success? Enter EVA-BOARD – the advanced and innovative onboarding software. This powerful software streamlines the onboarding process to create a seamless virtual onboarding experience that paves the way for new hire success.

Master the Virtual Onboarding Process: 4 Steps to Success

Get ready to greet your new hires with a streamlined virtual onboarding process that leaves a lasting impression! Our comprehensive guide empowers you to craft an engaging and highly effective virtual onboarding experience, ensuring that your new team members start their journey with confidence and thrive from day one.

Let's kick boring paperwork to the curb and say hello to an onboarding experience that's as fun as it is memorable for your team!

Kickstart Success: Early Preparation for Virtual Onboarding

Before your new hires embark on their journey, it's crucial to ensure they are equipped with all the necessary information and resources to hit the ground running. In a traditional face-to-face onboarding scenario, you could easily show them around the office and help set up their workspace. However, in the realm of virtual onboarding, the interactive elements may not be as readily available as in-person interactions.

On the bright side, EVA-BOARD is here to revolutionize your onboarding experience – your ultimate solution for seamless onboarding! With our cutting-edge onboarding software, your new hires will be equipped with everything they need long before their first day. Say goodbye to the frantic emailing and scrambling for access to crucial systems and documents. EVA-BOARD streamlines the entire onboarding process, making it effortless to sign, send, and manage onboarding documents. 

But let's not overlook the importance of inclusivity. It's crucial to ensure that every team member, regardless of their abilities, feels welcome and supported. EVA-BOARD enables you to create a virtual onboarding experience that is not only efficient but also fun and inclusive. By setting the stage for success and fostering a positive company culture, EVA-BOARD helps create a memorable first impression for your new hires.

Crafting the Perfect Welcome: Effective Emails and Material

A new hire is getting onboarded virtually

Starting a new job can be an exciting experience, but it can also be nerve-wracking, especially if you're working remotely. When your new team members join from the comfort of their own homes, it can increase their feelings of anxiety. However, with EVA-BOARD, you can help quell those nerves and set expectations ahead of day one.

One of the best ways to introduce your company to new hires and set the tone for their onboarding experience is through a new employee welcome email. With EVA-BOARD, you can easily create a customized onboarding process that is welcoming and includes a detailed schedule for the first week, necessary information for the first day, and invites to one-on-one meetings and training sessions.

So, it's crucial to work closely with your HR and onboarding team to ensure that your new employees understand what's expected of them during their first week. The welcome email is a perfect opportunity to showcase your company culture and make new hires feel welcomed and included. By using EVA-BOARD, you can create a memorable and fun virtual employee onboarding experience that sets your new team members up for success.

Strengthening Bonds: Ongoing Support and Check-ins

Starting a new job can be exciting, but it's also normal to have questions and concerns, especially when working remotely. That's why it's important to provide ongoing support and check-ins throughout the virtual onboarding process. By doing so, you can ensure your new hires feel confident and connected to the team.

Let's take the example of a new hire named Maha. With EVA-BOARD, you can schedule regular check-ins with Maha to provide guidance and support. As part of this process, you can create questionnaires to gather feedback.

The questionnaires can cover various aspects of Maha's onboarding experience. For example, her understanding of company policies and procedures, familiarity with team members and company resources, clarity on job responsibilities, and overall satisfaction with the onboarding process. By gathering Maha's feedback, you can identify any areas that require improvement and offer additional training or support as needed. This ultimately will help you ensure a smoother onboarding experience for future hires as well.

But how can EVA-BOARD help you streamline the onboarding process? It allows you to schedule regular check-ins and provide ongoing support in an engaging way. You can use tailored questionnaires to gather feedback and make sure your new hires are on track. With EVA-BOARD, you can keep the lines of communication open and help your new hires feel supported every step of the way.

All in all, regular check-ins not only help your new hires feel more comfortable in their new role, but they also help build trust with their team. So, make sure to encourage your new hires to come to you with any questions or observations. 

Fine-Tuning the Process: Evaluating Virtual Onboarding Success 

A recruiter onboarding a new hire through onboarding software.

It's time to elevate your virtual onboarding process and assess its success! You've invested significant effort into creating a welcoming and connected experience for your new hires, but how can you truly measure its effectiveness?

With EVA-BOARD, it’s now easier than ever! Through its real-time analytical reports and dashboards, EVA-BOARD enables you to gain valuable insights into your onboarding process effortlessly. With just a few clicks, you can access reliable, relevant, and actionable built-in reports, swiftly identifying any bottlenecks or areas in need of improvement. 

Don't settle for assumptions when evaluating your onboarding process. Embrace the power of EVA-BOARD to intelligently evaluate, track, and continuously improve your onboarding workflows. With this robust solution at your disposal, you can guarantee that your new hires feel warmly welcomed, deeply connected, and ready to make a meaningful impact on your team.

Unleash the Virtual Onboarding Wonderland

Onboarding virtually goes beyond mere tasks; it's a remarkable opportunity to warmly welcome new employees, embrace your unique culture, and set them on the path to triumph.

So, let your imagination soar! Break free from the ordinary and explore extraordinary avenues in virtual onboarding. From captivating virtual tours that transport new hires to exciting realms to immersive training experiences that ignite their passion, let your creativity shine.

However, the possibilities go beyond that. By utilizing EVA-BOARD, you have the opportunity to cultivate a resilient and inclusive atmosphere that empowers new hires to achieve success. Furthermore, you can ensure the centralization and streamlining of all your processes.

Ready to onboard like the pros? EVA-BOARD is your secret weapon for seamless onboarding.

EVA-BOARD, the cutting-edge onboarding software, empowers enterprise companies such as Amazon, Virgin Mobile, Al-Habib Medical Group, and Samsung to optimize the entire onboarding journey, ensuring new hires hit the ground running even before their official start date. With EVA-BOARD, companies experience lightning-fast onboarding, allowing them to bring newcomers onboard within minutes. Request a demo today!

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Join hundreds of recruiting teams who increased their hiring success and recruited winning teams with Elevatus.

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Reem Al-Tamimi

Reem Al-Tamimi

Recruit better, faster, and fairer

Join hundreds of recruiting teams who increased their hiring success and recruited winning teams with Elevatus.

Request a demo