Hire At Scale With These Amazing 5 Email Templates To Win Over Candidates
August 26, 2022
It's not easy to find the ideal hire. Most of the time, when recruiters hire at scale, they must assess a large number of resumes and interview numerous candidates before making a final decision. In the final stage of the hiring process, you need to make sure your job offer stands out to get the right candidate. Let’s be real here, doing all that is no easy feat. But, there’s a silver lining.
By crafting compelling email templates, you can easily hire at scale and win over top talent – whether you're hiring 1 or 100 new employees.
How do email templates help you hire at scale?
Recruiting email templates are pre-written emails that are sent when a candidate completes a certain step of the hiring process. So when you hire at scale, recruiting email templates can be one of the most effective methods to lure in top talent. Plus, it makes the recruitment process easier and enhances communication significantly. In addition, they facilitate mass communication, boost efficiency, speed up the hire at scale process, minimize errors and ensure brand consistency all throughout.
Use the following email templates if you’re looking to hire at scale
To attract top talent when you hire at scale, make sure to customize each email with all the details your candidate will want to know at every stage of the hiring process. This will keep them in the loop and updated on their application status at all times. As a result, these email templates can incredibly expedite the process when you want to hire at scale. Introducing yourself as a recruiter to the candidate email templateSubject line: (Company’s name) is looking for a (Job title) to join the team!Dear (Candidate’s name),I am (your name) and I work as a (Job title) at (Company’s name). I saw your profile on (e.g. LinkedIn) and I was really impressed by your experience in (add a specific field or achievement that caught your eye).We are always on the lookout to recruit talented people to grow our team and achieve remarkable things together!We are currently looking for a (job title) to join our team/ work with one of our clients. We’d love to get to know you better and tell you a little more about this position.Are you available (on the X date at Y time)? If so, I’ll set up a call.Sincerely,(Name)(Signature)Scheduling an interview email templateSubject line: Invitation to interview – (Company’s name)Dear (Candidate’s name),Thank you for applying to (Company’s name).We were really impressed by your resume and portfolio, and we would like to schedule an interview to get to know you better.During the interview, you will meet with the department manager (Manager’s name) to discuss further the (Job title) position and learn more about the vacancy and our company.Are you free on the (X date at Y time) for an interview?Looking forward to hearing from you,Sincerely,(Name)(Signature)Sending an interview assignment email templateSubject line: Assignment for the (Job title) positionDear (Candidate’s name),I have attached an assignment as part of our interview process, as discussed during the interview. I’m also attaching some instructions to help you complete the assignment.Keep in mind that this assignment is intended to gauge your skills and give us an idea of how you approach tasks relevant to the (Job title) role. It would be much appreciated if you could send this over to us by (X date).Do not hesitate to reach out if you have any questions.Good luck!Sincerely,(Name)(Signature)Job offer email templateSubject line: (Company’s name) job offer – (Job title)Dear (Candidate’s name),We’re delighted to extend this offer of employment for the position of (Job title) at (Company’s name).If you accept this offer, your start date will be on (X date) and you will be reporting to your department’s manager (Manager’s name).Please find attached the terms and conditions of your employment, should you accept this offer letter. Kindly send it back by (X date). In the meantime, please feel free to contact us if you have any questions.We are looking forward to having you on our team!Sincerely,(Name)(Sincerely)Post-interview rejection email templateSubject line: Thank you for applying to (Company’s name)!Dear (Candidate’s name),Thank you for taking the time to meet with our team! It was a pleasure to meet you and learn more about your skills and accomplishments. Unfortunately, we won’t be pursuing with your application.The competition for jobs at (Company’s name) is always strong and we often have to make difficult choices between many high-caliber candidates. We will keep your resume on file for future vacancies that better fit your profile.I am happy to answer your questions if you would like any specific feedback.Best of luck with your job search!Sincerely,(Name)(Signature)
Wrapping it up
If you’re looking to hire at scale, we advise you to spend some time customizing and personalizing email templates to keep all candidates engaged and informed. Remember, always foster a friendly tone, include all necessary details, and be straightforward and clear! Ready to hire at scale and take your recruiting to the next level? See how our ATS can help! EVA-REC is an on-demand ATS that automates and improves the hiring process with AI technology. With EVA-REC, companies can drive merit-based, objective, and fair hiring practices that minimize bias and dehumanize the hiring process. Request a free demo and see how our ATS can help you save time and make recruiting painless and hassle-free.
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A wordsmith, storyteller, and content strategist – Tima is an MBA graduate with 6+ years of experience in the world of HR. With over 2,000 blogs under her belt, Tima's expertise and insights have helped businesses across the globe take their recruitment to the next level and stay ahead of the curve.
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